SCHEDULER/EXECUTIVE ASSISTANT

Maryland Court Reporters; United States; On-site; USD 50,000 - 75,000; Full time

Job summary

A reputable organization in the U.S. House of Representatives is looking for a Scheduler/Executive Assistant to assist a Member of Congress. The ideal candidate will coordinate daily schedules, manage travel requests, and collaborate with various parties. Strong organizational skills, adaptability, and discretion are necessary for handling sensitive information. A related Bachelor’s degree and prior experience on Capitol Hill are preferred. Candidates will work in a dynamic environment requiring flexibility and excellent decision-making skills.

Qualifications

• Experience managing official records within an office.
• Able to manage varying priorities in a fast-paced environment.
• Must be available at all times.
• Adaptable and organized.
• Strong decision-making skills and comfortable navigating challenging situations.
• Experience managing official records within an office.
• Must be available at all times.

Responsibilities

• Coordinate the Member’s daily schedule and travel plans.
• Brief the Member on all scheduling activities.
• Monitor and track incoming calls and messages.
• Monitor and track the Member’s incoming telephone calls, manage messages, and return calls as requested.
• Partner with the communications team and district office staff to schedule radio and television press interviews.
• Process official travel vouchers and office expenses for reimbursement and maintain important files.
• Communicate and coordinate Member scheduling and travel activities.

Skills

Experience coordinating scheduling activities

Strong decision-making skills

Adaptability and organization

Ability to handle sensitive information

Education

Bachelor’s degree

Job description

SCHEDULER/EXECUTIVE ASSISTANT

Background

This is a general job posting for the U.S. House of Representatives Resume Bank. The job posting is intended to collect resumes for candidates who are interested in serving as a Scheduler/Executive Assistant in an office for a Member of Congress. Since this job posting is not designated for a specific Member of Congress, the expectations, duties, and skill areas of the position represent a sampling of what may be expected in a House office. Actual job expectations, duties, skills, and other requirements for a Scheduler/Executive Assistant position may vary by office.

Information collected through this resume collection service will be shared with Members of Congress upon their request. Should your experience and background match the hiring needs of an office, the Member’s staff will contact you directly to schedule an interview.

Sample Job Expectations

A Scheduler/Executive Assistant could be expected to work closely with the Chief of Staff and District Director to coordinate the Member’s official schedule and arrange travel plans. A Scheduler/Operations Manager could act as the Member’s liaison with other Congressional offices, constituents, and other VIPs including executives from the public, private, and non-profit sectors.

Sample Job Duties

• Work with the Member, Chief of Staff, and District Director to determine and finalize the Member’s daily schedule
• Brief the Member on all scheduling activities of the Washington, D.C. and district offices
• Coordinate official travel and meeting planning activities with other Member offices, Committees, the White House, Executive Departments, and federal agencies
• Monitor and track the Member’s incoming telephone calls, manage messages, and return calls as requested
• Partner with the communications team and district office staff to schedule radio and television press interviews
• Process official travel vouchers and office expenses for reimbursement and maintain important files
• Communicate and coordinate Member scheduling and travel activities

Sample Requirements

• Experience coordinating several scheduling activities with multiple parties
• Able to manage varying priorities and adapt to ever-changing situations
• Experience handling sensitive information and maintaining confidentiality
• Adaptable and organized
• Strong decision-making skills and comfortable navigating challenging situations
• Experience managing official records within an office
• Must be available at all times

Sample Preferences

• Bachelor’s degree is strongly preferred
• Prior Capitol Hill and/or scheduling experience is preferred
• A demonstrated interest in public service

Notice

All applicants will be considered without regard to race, color, religion, sex (including marital or parental status), sexual orientation, gender identity, disability, age, or national origin.