Deputy Scheduler (DC or NYC-based)

United States Senate; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

The Office of U.S. Senator Kirsten Gillibrand seeks a Deputy Scheduler in the Washington, DC or New York City office.

This is an essential member of Senator Gillibrand’s team and will liaise with the Deputy Chief of Staff, State Director, Director of Scheduling and staff in DC and NY to maintain the Senator’s schedule. Responsibilities include organizing and vetting incoming meeting requests and invitations; assisting with the Senator’s daily and long-term schedules; maintaining all scheduling

Qualifications

• Not an entry-level role; prior scheduling or advance experience for an elected official or campaign is required.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks in a fast-paced environment and to work after hours and on weekends as needed.
• Strong coordination and liaison skills with DC and NY staff.

Responsibilities

• Organize and vet incoming meeting requests and invitations.
• Assist with the Senator’s daily and long-term schedules.
• Maintain all scheduling files and archive meeting requests.
• Manage room requests in the Capitol complex; coordinate travel arrangements for Senator and staff.
• Perform other duties as required by daily operations.

Job description

The Office of U.S. Senator Kirsten Gillibrand seeks a Deputy Scheduler in the Washington, DC or New York City office. This is an essential member of Senator Gillibrand’s team and will liaise with the Deputy Chief of Staff, State Director, Director of Scheduling and staff in DC and NY to maintain the Senator’s schedule. Responsibilities include organizing and vetting incoming meeting requests and invitations; assisting with the Senator’s daily and long-term schedules; maintaining all scheduling files; archiving meeting requests; managing room requests in the Capitol complex; coordinating travel arrangements for both the Senator and staff and other duties as required by daily operations of the office. Successful candidates must be excellent communicators (both written and verbal) that are able to manage multiple tasks in a fast-paced environment and have the ability to work after business hours and on weekends as needed.

This is not an entry level position; prior experience in scheduling or advance for an elected official or campaign is required. Senator Gillibrand’s office is an equal opportunity employer.