SBE Program Coordinator

AppleOne Employment Services; San Rafael (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

AppleOne Employment Services is recruiting an SBE Program Coordinator to support the Business Opportunity Program. The role focuses on maintaining contract and payment data, tracking SBE participation, and ensuring compliance with procurement policies.

You will collaborate with Project Managers and internal teams, review contracts and amendments, and prepare reports and compliance documentation while handling sensitive information with confidentiality and attention to detail.

Qualifications

• 3+ years of complex administrative experience requiring initiative and independent judgment.
• Detail-oriented with experience handling contract, financial, or compliance data.
• Proficiency with Microsoft Word and Excel.
• Strong research, analytical, organizational, and communication skills.
• Ability to manage multiple priorities and maintain confidential information.
• Bachelor’s degree in HR Management, Organizational Development, or related field may substitute for one year of experience.

Responsibilities

• Maintain contract, subcontractor, participation, and payment information in compliance systems.
• Track SBE participation and subcontractor commitments against contract goals.
• Review contracts, amendments, change orders, payments, and supporting documentation.
• Research certified small businesses, NAICS codes, and subcontracting opportunities.
• Monitor prime and subcontractor payments and identify discrepancies or missing information.
• Assist with compliance reviews, contract audits, and CUF reviews.
• Maintain accurate, audit-ready electronic files.
• Prepare reports, worksheets, correspondence, and compliance documentation.
• Work with Project Managers and internal teams to obtain required information.
• Assist with bid/proposal evaluations and contract closeouts.

Skills

Attention to detail

Analytical skills

Communication

Time management

Education

Bachelor’s degree in HR Management

Tools

Microsoft Word

Microsoft Excel

DCMS

Bonfire

Job description

Our client is seeking a detail‑oriented SBE Program Coordinator to support its Business Opportunity Program.

What You’ll Do

• Maintain contract, subcontractor, participation, and payment information in compliance systems.
• Track SBE participation and subcontractor commitments against contract goals.
• Review contracts, amendments, change orders, payments, and supporting documentation.
• Research certified small businesses, NAICS codes, and subcontracting opportunities.
• Monitor prime and subcontractor payments and identify discrepancies or missing information.
• Assist with compliance reviews, contract audits, and CUF reviews.
• Maintain accurate, audit‑ready electronic files.
• Prepare reports, worksheets, correspondence, and compliance documentation.
• Work with Project Managers and internal teams to obtain required information.
• Assist with bid/proposal evaluations and contract closeouts.

Requirements

• 3+ years of complex administrative experience requiring initiative and independent judgment.
• Strong attention to detail with experience handling contract, financial, or compliance‑related information.
• Proficiency with Microsoft Word and Excel.
• Strong research, analytical, organizational, and communication skills.
• Ability to manage multiple priorities and maintain confidential information.
• Bachelor’s degree in HR Management, Organizational Development, or related field may substitute for one year of experience.

Highly Desired:

• SBE/DBE program experience
• Contract compliance or procurement experience
• Subcontractor monitoring or payment reconciliation
• Experience with DCMS or Bonfire
• Public‑sector contracting experience

• SBE/DBE program experience
• Contract compliance or procurement experience
• Subcontractor monitoring or payment reconciliation
• Experience with DCMS or Bonfire
• Public‑sector contracting experience

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.