Sample Room Coordinator — Detail‑Oriented Inventory Pro

Smartsearchonline; New York, Northern (NY, KY); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Stefanini Group in New York, NY is seeking a detail‑oriented Sample Coordinator to manage the intake, organization, and distribution of product samples across departments.

The role includes unpacking shipments, organizing inventory, tracking movement with inventory software, preparing samples for meetings, coordinating returns or disposal, and keeping a clean sample room. Open for W2 candidates only.

Qualifications

• Experience in sample management, retail, merchandising or related field preferred.
• Able to multitask and manage priorities in a dynamic environment.
• Strong organizational skills with keen attention to detail.
• Basic proficiency with Microsoft Excel and inventory tools.
• Excellent verbal and written communication.
• Capable of light physical work including lifting boxes.
• Proactive and adaptable; able to work independently after training.

Responsibilities

• Unpack and check in incoming sample shipments, ensuring accuracy and completeness.
• Organize and maintain sample inventory, categorizing samples by brand and product type.
• Track the movement of samples within the company using inventory management software.
• Prepare samples for meetings, presentations, and other departmental needs.
• Coordinate the return or disposal of samples following company protocols.
• Maintain a clean and organized sample room, ensuring samples are easily accessible.
• Communicate any discrepancies or missing samples to the team promptly.
• Support additional sample room and merchandising tasks as assigned.

Skills

Multitask

Detail oriented

Communication

Organizational skills

Independent worker

Tools

Microsoft Excel

Inventory management software

Job description

Stefanini Group in New York, NY is seeking a detail‑oriented Sample Coordinator to manage the intake, organization, and distribution of product samples across departments.

The role includes unpacking shipments, organizing inventory, tracking movement with inventory software, preparing samples for meetings, coordinating returns or disposal, and keeping a clean sample room. Open for W2 candidates only.