Sample Coordinator

Smartsearchonline; New York, Northern (NY, KY); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Stefanini Group in New York, NY is seeking a detail‑oriented Sample Coordinator to manage the intake, organization, and distribution of product samples across departments.

The role includes unpacking shipments, organizing inventory, tracking movement with inventory software, preparing samples for meetings, coordinating returns or disposal, and keeping a clean sample room. Open for W2 candidates only.

Qualifications

• Experience in sample management, retail, merchandising or related field preferred.
• Able to multitask and manage priorities in a dynamic environment.
• Strong organizational skills with keen attention to detail.
• Basic proficiency with Microsoft Excel and inventory tools.
• Excellent verbal and written communication.
• Capable of light physical work including lifting boxes.
• Proactive and adaptable; able to work independently after training.

Responsibilities

• Unpack and check in incoming sample shipments, ensuring accuracy and completeness.
• Organize and maintain sample inventory, categorizing samples by brand and product type.
• Track the movement of samples within the company using inventory management software.
• Prepare samples for meetings, presentations, and other departmental needs.
• Coordinate the return or disposal of samples following company protocols.
• Maintain a clean and organized sample room, ensuring samples are easily accessible.
• Communicate any discrepancies or missing samples to the team promptly.
• Support additional sample room and merchandising tasks as assigned.

Skills

Multitask

Detail oriented

Communication

Organizational skills

Independent worker

Tools

Microsoft Excel

Inventory management software

Job description

Job Details

Sample Coordinator New York,NY

Posted:9/24/2026

Job Description

Job ID#:

65026

Job Category: Administrative

Position Type: Contract

Duration: 1 month

Shift: 1

Remaining Positions: 1

Details:

Stefanini Group is hiring!

Stefanini is looking for a Sample Coordinator in New York, NY

Open for W2 candidates only!

Location:

• 205 W 39th Street, 4th Floor New York, NY 10018

The Sample Coordinator is a key player in ensuring the smooth management and organization of product samples within our company. This role involves handling the intake, organization, and distribution of samples, ensuring they are readily available for various departments. The ideal candidate is detail-oriented, reliable, and thrives in a fast-paced environment.

Description:

• Unpack and check in incoming sample shipments, ensuring accuracy and completeness.
• Organize and maintain sample inventory, categorizing samples by brand and product type.
• Track the movement of samples within the company using inventory management software.
• Prepare samples for meetings, presentations, and other departmental needs.
• Coordinate the return or disposal of samples following company protocols.
• Maintain a clean and organized sample room, ensuring samples are easily accessible.
• Communicate any discrepancies or missing samples to the team promptly.
• Support additional sample room and merchandising tasks as assigned.

Requirements:

• Previous experience in sample management, retail, merchandising, or a related field is preferred.
• Ability to multitask and manage priorities in a dynamic environment.
• Strong organizational skills with a keen attention to detail.
• Basic proficiency with Microsoft Excel and other inventory management tools.
• Excellent communication skills, both verbal and written.
• Comfortable performing light physical work, including lifting boxes and standing for extended periods.
• Proactive and adaptable, with the ability to work independently after training.

Listed salary ranges may vary based on experience, qualifications, and local market.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore, and nearshore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than four hundred clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are a CMM Level 5 company.

Pay Range:

$ 25.00 - $ 25.00