Sample Coordinator, Marketing

Valid8 Financial, Inc.; Auburn (WA); On-site; USD 40,000 - 55,000; Full time

Job summary

Valid8 Financial, Inc. is seeking a Sample Coordinator to provide operational support for product samples across marketing and sales functions. This role is crucial for maintaining sample inventory and ensuring smooth tradeshow logistics.

The ideal candidate will possess strong attention to detail and organizational skills, with at least two years of relevant experience. Responsibilities include managing sample inventory, assisting with marketing materials, and supporting the RSMs in their sample needs.

Qualifications

• Minimum two years of experience in an administrative, warehouse, or coordinator role.
• Ability to manage shifting priorities.
• Experience using Microsoft Excel.

Responsibilities

• Receive, unpack, sort, label, and stock incoming seasonal samples.
• Collaborate with purchasing to ensure inventory accuracy.
• Maintain sample room inventory for in-stock product.
• Coordinate seasonal sample needs for Regional Sales Managers.
• Assist with preparation for in-house photography shoots.

Skills

Attention to detail

Organizational skills

Microsoft Office Suite

Collaboration

Education

High school diploma or equivalent work experience

Job description

The Sample Coordinator provides operational support for the processing, organization, and distribution of product samples across marketing and sales functions. This role plays a key part in keeping sample inventory accurate, showroom presentation-ready, and tradeshow logistics running smoothly.

KEY RESPONSIBILITIES

Receive, unpack, sort, label, and stock incoming seasonal samples and swatches.

Collaborate with purchasing, accounting to ensure accuracy of regular on hand inventory against packing list.

Maintain sample room inventory for in‑stock product, including labeling and organized storage.

Manage and rotate archives of design and development samples.

Maintain confirmation samples for in‑stock product and support QC and returns processes.

Coordinate seasonal sample needs for Regional Sales Managers (RSMs), including packing, shipping, and tracking.

Fulfill customer sales sample requests, including data entry and shipment tracking.

Marketing & Events

Assist with preparation and packing for in‑house photography shoots.

Maintain all shoe sample displays in company showrooms.

Manage and prepare tradeshow materials, including storage, sample pulls, packing, and shipping.

Support proper storage and inventory management of point‑of‑purchase (POP) goods; ship POP materials as needed.

Assist the marketing team with mail campaigns as needed.

This job description is intended to describe the general nature of this position and is not an exhaustive list of all responsibilities.

QUALIFICATIONS

EXPERIENCE

High school diploma or work experience equivalent.

Minimum two years of experience in an administrative, warehouse, or coordinator role.

SKILLS & COMPETENCIES

Strong attention to detail and organizational skills.

Experience and comfort using Microsoft Office Suite, including Excel.

Ability to manage shifting priorities and adapt to changing business needs.

Ability to work independently.

• Collaborative and team‑oriented.

PHYSICAL REQUIREMENTS

Ability to work a full shift, including extended periods at a computer workstation.

Ability to lift up to 50 lbs.

Ability to work overtime during peak seasons and maintain schedule flexibility as business requires.