Sourcing & Sample Logistics Coordinator

Catalyst Brands; New York (NY); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Associate discount on merchandise

Job summary

Catalyst Brands is seeking a Sample Intake Coordinator (Sourcing Assistant) in New York to manage receipt, tracking, storage, and distribution of product samples for sourcing and product development teams.

The ideal candidate is highly organized with strong attention to detail, able to juggle multiple tasks in a fast-paced retail environment, and comfortable collaborating across merchandising and design partners.

Qualifications

• High school diploma or equivalent.
• 1 year of administrative, retail, inventory, warehouse, logistics, or related experience preferred.
• Proficiency with Microsoft Office applications, including Outlook, Excel, and Teams.
• Strong attention to detail and organizational skills.

Responsibilities

• Receive, inspect, and document incoming product samples.
• Maintain accurate sample tracking records and inventory logs.
• Coordinate the delivery, pickup, and redistribution of samples to merchant, sourcing, design, and product development partners.
• Monitor sample inventory and proactively follow up on overdue or missing samples.
• Prepare samples for meetings, line reviews, presentations, and product evaluations.
• Ensure sample rooms and storage areas remain organized, clean, and compliant with company standards.
• Assist in identifying damaged, outdated, or excess samples and facilitate proper disposition.
• Support shipping and receiving activities, including packaging and labeling samples for internal and external distribution.
• Communicate professionally with vendors and internal business partners regarding sample status and requests.
• Perform data entry and maintain records within applicable systems and spreadsheets.
• Assist with special projects and administrative tasks that support sourcing and merchandising operations.

Skills

Organizational skills

Attention to detail

Communication

Time management

Education

High school diploma

Associate degree coursework

Tools

Microsoft Office

Job description

Catalyst Brands is seeking a Sample Intake Coordinator (Sourcing Assistant) in New York to manage receipt, tracking, storage, and distribution of product samples for sourcing and product development teams.

The ideal candidate is highly organized with strong attention to detail, able to juggle multiple tasks in a fast-paced retail environment, and comfortable collaborating across merchandising and design partners.