Sample Coordinator - Photo Studio

Adecco; North Bergen (NJ); On-site; USD 34,000 - 49,000; Full time

Job summary

Adecco Creative & Marketing is seeking a Temporary Sample Coordinator for a luxury fashion icon's photo studio in North Bergen, NJ. This role balances administrative duties with hands-on production and studio support, ensuring smooth daily studio operations.

You will coordinate samples, support shoot logistics, maintain production data, and assist with on-set tasks. Expect a fast-paced environment requiring organization, adaptability, and strong communication.

Qualifications

• 1–2 years in production coordination or studio operations is preferred.
• Strong Excel skills with formulas and large data sets.
• Highly organized with strong attention to detail and multi-tasking ability.
• Willingness to learn new systems quickly and adapt to changing priorities.

Responsibilities

• Coordinate daily studio and on-set logistics to keep shoots on schedule.
• Check in, track, organize, move, and return product samples throughout production.
• Prepare sets and ensure samples are tagged, labeled, and ready for photographers.
• Partner with stylists to organize props and required pieces for each shoot.
• Maintain production data using Quickbase and Excel.
• Troubleshoot basic scanners, printers, and labeling equipment as needed.
• Coordinate equipment repairs and rentals and manage on-set schedules.
• Communicate priority changes and production needs across the studio team.
• Maintain a clean, safe, and organized studio environment.
• Provide occasional NYC office support, typically a couple of times per month.

Skills

Excel

Detail oriented

Organization

Communication

Tools

Quickbase

Job description

Adecco Creative & Marketing is looking for a Temporary Sample Coordinator to support our client, a luxury fashion icon's photo studio in North Bergen, NJ. This is a great opportunity for someone who is highly organized, adaptable, and comfortable balancing administrative responsibilities with hands-on production and studio support.

In this role, you'll help keep daily studio operations running smoothly by coordinating samples, supporting shoot logistics, maintaining production data, troubleshooting equipment and shifting priorities quickly as needs change.

What You'll Do

• Coordinate daily studio and on-set logistics to keep shoots organized, efficient, and on schedule.
• Check in, track, organize, move, and return product samples throughout the production process.
• Prepare sets and ensure samples are properly tagged, labeled, organized, and ready for photographers and stylists.
• Partner with stylists to organize props and ensure necessary pieces are prepared for each shoot.
• Maintain production information and data using Quickbase and Excel.
• Use scanners, printers, and labeling equipment, troubleshooting basic issues as needed.
• Coordinate equipment repairs and rentals.
• Manage daily on-set schedules, including call times, breaks, priorities, and wrap times.
• Communicate changing priorities and productivity needs across the studio team.
• Help troubleshoot scheduling, equipment, sample, or workflow issues to keep production moving.
• Maintain a clean, organized, and safe studio environment.
• Order studio supplies and other items as needed.
• Provide support at the NYC office when needed, typically a couple of times per month.

What We're Looking For

• 1-2 years of professional experience, ideally in production coordination, studio operations, e-commerce, retail operations, merchandising, or a similar fast-paced environment.
• Strong Excel skills, including comfort working with formulas, functions, and large amounts of data.
• Highly organized with strong attention to detail and the ability to keep track of multiple moving pieces.
• Comfortable learning new technology and production systems quickly. Experience with Quickbase is a plus.
• Proactive, self-motivated, and able to shift priorities quickly.
• Strong communication and relationship-building skills.
• Positive, solution-oriented approach when navigating challenges.
• Comfortable with hands-on responsibilities, including organizing and moving samples and maintaining studio spaces.
• Ability to troubleshoot basic scanners, printers, labeling equipment, and other studio technology.
• Ability to travel into New York City as business needs require.

Schedule

This position is fully on-site in North Bergen, NJ and follows an alternating schedule:

• Week 1: 5 days / 40 hours
• Week 2: 4 days / 32 hours, with Friday off

Pay Rate: $30/hour

Temporary assignment: 6 months