Sample Coordinator

Horizontal Talent; San Francisco (CA); Hybrid; USD 30,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Job summary

Horizontal Talent is seeking a Sample Coordinator for a fast-paced retail operations team. This onsite 12-month contract role blends hands-on organization with cross-functional communication to ensure smooth seasonal product flow.

Based in San Francisco, you will track incoming samples, maintain records, and collaborate with merchandising partners and internal teams to keep timelines and quality on track. The role emphasizes attention to detail, proactive communication, and dependable

Qualifications

• Strong organizational skills and the ability to manage multiple tasks with accuracy.
• Working knowledge of Microsoft Excel and Microsoft Office.
• Clear written and verbal communication skills.
• Ability to coordinate effectively with cross-functional teams and external partners.
• Attention to detail and comfort working with records, tracking, and documentation.
• Professional, collaborative, and dependable approach to daily work.

Responsibilities

• Track incoming samples to help ensure they are received on time for each seasonal flow.
• Keep samples organized and maintain records related to receiving and tracking information.
• Communicate with merchandising partners about sample arrivals, delays, and related updates.
• Build and maintain positive working relationships with brand partners and internal teams.
• Assemble copy fact sheets using multiple systems and tools.
• Support the broader team with additional projects and day-to-day needs as assigned.

Skills

Org skills

Microsoft Excel

Communication

Cross-functional coordination

Attention to detail

Professional demeanor

Tools

Microsoft Excel

Microsoft Office

Job description

Join a fast-paced retail operations team as a Sample Coordinator supporting seasonal product flow and sample management in a hybrid of hands-on organization and cross-functional communication. This onsite 12-month contract role is ideal for someone who enjoys keeping processes running smoothly, collaborating with merchandising partners, and contributing to a team-oriented environment.

Responsibilities

• Track incoming samples to help ensure they are received on time for each seasonal flow.
• Keep samples organized and maintain records related to receiving and tracking information.
• Communicate with merchandising partners about sample arrivals, delays, and related updates.
• Build and maintain positive working relationships with brand partners and internal teams.
• Assemble copy fact sheets using multiple systems and tools.
• Support the broader team with additional projects and day-to-day needs as assigned.

Skills

• Strong organizational skills and the ability to manage multiple tasks with accuracy.
• Working knowledge of Microsoft Excel and Microsoft Office.
• Clear written and verbal communication skills.
• Ability to coordinate effectively with cross-functional teams and external partners.
• Attention to detail and comfort working with records, tracking, and documentation.
• Professional, collaborative, and dependable approach to daily work.

Preferred Skills

• Experience supporting sample management, merchandising, or retail operations.
• Familiarity with multiple systems and administrative workflows.
• Ability to adapt quickly in a seasonal, fast-moving environment.
• Prior experience building relationships across teams and vendors.
• Comfort learning new processes and contributing to team projects.

Horizontal is committed to fostering a diverse, equitable, and inclusive workplace where all individuals feel respected, supported, and empowered to succeed. We welcome candidates from all backgrounds and experiences who are excited to contribute their talents in a collaborative environment.

For those that join the team, we offer competitive compensation and benefits including medical, dental, vision, and retirement.

The pay range for this role is $22 - $26 per hour based on qualifications and experience.