Sample Coordinator

Vida Shoes International; New York (NY); On-site; USD 34,000 - 43,000; Full time

Job summary

Vida Shoes International is seeking a proactive Sample Coordinator to manage product sample inventory, including intake, tracking, and distribution to support sales and creative teams.

The ideal candidate will be highly organized with 1–3 years of experience in sample or inventory management and strong Microsoft Excel skills. A bachelor’s degree is required, and on-site collaboration with showroom and cross-functional teams is expected.

Qualifications

• 1–3 years of sample or inventory management experience.
• Proficient with Microsoft Excel and MS Office.
• Excellent organizational and communication skills.
• Bachelor’s degree required.

Responsibilities

• Sample tracking and management: Receive, unpack, catalog, and track samples with a log.
• Showroom preparation for buyer appointments, meetings, or photo shoots.
• Confirmations and TOP approvals processing.
• Cross-functional collaboration with sales, marketing, and design teams for samples.
• Create and manage seasonal brand line sheets.

Skills

Organized

Attention to detail

Strong communication

Interpersonal skills

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Office

Job description

Since 1973, Vida Shoes International has been committed to becoming a global leader in the footwear industry. We are dedicated to designing, producing and marketing quality branded footwear using our expansive international resources. Our wealth of knowledge stems from the diversity of brands and successful products we have produced year after year.

Job Title

Sample Coordinator

Compensation

$25-$31 an hour

Job Summary

We are seeking an organized and proactive Sample Coordinator to manage our product sample inventory, The ideal candidate will oversee the intake, tracking, and distribution of samples, while maintain organization and support both the sales and creative teams.

Key Responsibilities

• Sample Tracking & Management: Receive, unpack, catalog, and track all incoming product samples, maintaining a detailed, up-to-date logbook or inventory system.
• Showroom Support: Prepare, organize, and maintain the showroom for buyer appointments, sales meetings, or marketing photo shoots.
• Confirmation and TOP’s- Responsible for confirmation processing and TOP approvals.
• Cross-functional Collaboration: Partner with sales, marketing, and design teams to ensure they have the necessary samples for production, marketing, and sales meetings.
• Create and manage seasonal brand line sheets

Qualifications

• Experience: 1–3 years of experience in sample management, inventory management, or a fashion/creative production environment.
• Skills: Highly organized with exceptional attention to detail. Proficient in Microsoft Office (Excel)
• Communication: Strong interpersonal skills for communicating with vendors and internal departments.
• Bachelor’s degree

Thank you in advance for your interest in this opening. Vida Shoes International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. At this time, only qualified candidates will be contacted. Direct applicants only, no third-party staffing inquiries, please.

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