Sample Coordinator

Haddad Organization Ltd.; New York (MO); On-site; USD 25,000 - 30,000; Full time

Job summary

Haddad Brands is seeking a Sample Coordinator to manage all tasks related to the sample room, ensuring organized intake, efficient tracking, and timely provision of samples to Sales, Design and Leadership teams. The role supports showroom setups, photo shoots, and cross-functional communication in a fast-paced environment.

Consistent in-office presence is required to maintain brand standards and tactile familiarity with Haddad’s premium children’s wear range.

Qualifications

• Bachelor’s degree in business administration or related experience.
• Proficiency with Word, Photoshop, Excel.
• Ability to learn and develop expertise with internal programs (e.g.: Sample Tracking Scanning System, UPC).
• Strong organizational, communication and prioritization skills.

Responsibilities

• Process, organize, and execute sample intake and requests.
• Monitor and manage the sample tracking system.
• Pull and provide samples for the Sales, Design, Merchandise and Leadership teams.
• Purge samples monthly and manage closet rotation based on seasonal calendar.
• Organize and manage the PP closets and PP samples.
• Monitor showrooms daily to ensure standards are maintained and support showroom designs.
• Maintain the monthly clean up calendar to ensure it is adhered to and standards are maintained.
• Steam and prepare samples for internal and external meetings.
• Assist with photo shoot preparation and management.
• Work cross-functionally to ensure sample requirements are recorded and communicated accurately.
• Special projects as assigned.

Skills

MS Word

Photoshop

Excel

Cross-functional collaboration

Education

Bachelor’s degree in business administration

Tools

Sample Tracking System

UPC system

Job description

Full-time

Description

Haddad is a privately held family business with over 100 years of experience in the children’s apparel & accessories industry. A leader in the industry, Haddad Brands is the exclusive global licensee for the most iconic brands in the world, including Nike, Jordan, Converse, Hurley, Levi’s, Polo, Abercrombie and Fitch, Lacoste, and Huggies. Supported by a team of professionals skilled in design, sourcing, production, sales, marketing & distribution of premium quality children’s wear, Haddad distributes globally to 100+ countries and maintains sales and sourcing offices in 22 cities globally, including New York, Paris, Hilversum, Shanghai, Egypt, Vietnam, Sri Lanka, and Montreal.

Overview

The Sample Coordinator will manage all tasks associated with sample room management to ensure organization and availability of samples.

Key Accountabilities

• Process, organize, and execute sample intake and requests
• Monitor and manage the sample tracking system
• Pull and provide samples for the Sales, Design, Merchandise and Leadership teams
• Purge samples monthly and manage closet rotation based on seasonal calendar
• Organize and manage the PP closets and PP samples
• Monitor showrooms daily to ensure standards are maintained and support the strategizing and set-up of new showroom designs
• Maintain the monthly clean up calendar to ensure it is adhered to and standards are maintained
• Steam and prepare samples for internal and external meetings
• Assist with photo shoot preparation and management
• Work cross-functionally to ensure sample requirements are recorded and communicated accurately
• Special projects as assigned

Requirements

• Bachelor’s degree in business administration or related experience
• Proficiency with Word, Photoshop, Excel
• Ability to learn and develop expertise with internal programs (i.e.: Sample Tracking Scanning System, UPC)
• Strong organizational, communication and prioritization skills
• Ability to work cross functionally in a fast-paced environment

Consistent in-office presence is vital to the role as it is for all Haddad Brands team members, so that we all have a full appreciation, aesthetically and tactilely, of the qualities that define our brand partners’ products and set them apart from their competitors.

Salary Description

$18.00 per hour