Sample Library Coordinator

Spring Footwear Corp; Pompano Beach (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Paid time off and holidays

Employee discounts on Spring Footwear brands

Job summary

Spring Footwear Corp in Pompano Beach, Florida, is looking for a Sample Library Coordinator to manage the sample library and oversee trade show preparations. The role involves organizing samples, ensuring they are properly labeled and maintained, coordinating logistics for trade shows, and receiving international shipments. Ideal candidates should have strong organizational skills, basic proficiency in Microsoft Office, and footwear experience is preferred. The position offers competitive compensation, benefits, and a collaborative team environment.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to work in a fast-paced, hands-on environment.
• Product handling or footwear experience preferred.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Experience with inventory systems preferred.

Responsibilities

• Organize and maintain the sample library for maximum retrieval efficiency.
• Build and maintain seasonal showroom walls according to catalog order.
• Receive and process international sample shipments.
• Assist with trade show samples preparation and logistics.
• Perform container inspections and communicate findings.

Skills

Strong attention to detail

Organizational skills

Ability to work in a fast-paced environment

Product handling or footwear experience

Proficient in Microsoft Office

Experience with inventory systems

Ability to lift up to 40 pounds

Strong communication skills

Self-motivated

Job description

About Spring Footwear

Since 1991, Spring Footwear has made a significant difference in the lives of consumers who depend on our brands to deliver comfort, style, and value. Product innovation, quality, and flexibility are the cornerstones that contribute to our success. Our mission is simple:

To develop successful partnerships by creating and delivering the best quality, value, product and service every day.

Position Summary

The Sample Library Coordinator is responsible for the end-to-end management of the sample library, seasonal wall setup, and both domestic and international sample receiving. This role supports merchandising, sales, and trade show execution by ensuring samples are organized, labeled, and maintained in client-ready condition. The coordinator also assists with trade show preparation, approved liquidation, and quality inspection of assets.

This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced product environment.

Knowledge, Skills & Qualifications

• Strong attention to detail and organizational skills
• Ability to work in a fast-paced, hands-on environment
• Product handling or footwear experience preferred
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Experience with inventory systems preferred
• Ability to lift up to 40 pounds
• Ability to stand, walk, and move throughout the day
• Strong communication and teamwork skills
• Self-motivated with ability to prioritize workload

Key Responsibilities

Sample Library Organization & Maintenance

• Organize and maintain the sample library by brand, vendor, and category for maximum retrieval efficiency
• Ensure all samples are properly labeled and maintained in go-to-market condition
• Reconfigure shelving and rack space to accommodate seasonal product flow
• Execute approved liquidation and maintain proper documentation
• Maintain a clean, safe, and organized sample environment daily
• Support merchandising and sales teams with sample retrieval and organization

Seasonal Wall Setup & Maintenance

• Build and maintain seasonal showroom walls according to catalog order
• Prepare and place Sample ID cards for each style
• Ensure active styles are properly displayed and organized by brand
• Monitor sample availability for sales meetings and customer presentations
• Identify discontinued styles and prepare them for warehouse transfer
• Communicate inventory shortages or overages to merchandising partners

Receiving & Sample Processing

• Receive and process international sample shipments
• Unpack, count, and organize samples by vendor and brand
• Verify packing lists and document received quantities
• Photograph products and upload documentation to designated folders
• Process sample returns from sales reps and customers
• Inspect returned samples and restore to client-ready condition
• Reintegrate samples into showroom, library, or development areas
• Maintain clean and safe receiving workspace

Trade Show Coordination

• Organize trade show supplies and marketing materials
• Assist with preparation and packing of show samples
• Label cartons and prepare detailed content manifests
• Build and wrap pallets according to shipping standards
• Coordinate logistics with warehouse for timely pickups
• Support trade show setup readiness and execution

Container Inspection & Quality Support

• Perform container inspections as assigned
• Communicate inspection findings and quality concerns
• Assist in responding to product quality inquiries
• Support quality documentation and follow-up

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Paid time off and Paid holidays
• Growth opportunities within a multi-brand organization
• Collaborative team environment
• Fast-paced product-driven culture
• Employee discounts on Spring Footwear brands