Sales Team Admin and Executive Assistant - Hybrid Austin

XYZ Reality; Austin (TX); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

Private medical

Hybrid working

20 days PTO + holidays

Salary reviews

Job summary

XYZ Reality, based in Austin, TX, is seeking a proactive Sales Team Administrator/EA to support Strategic AEs. You will own calendars, coordinate travel, manage expenses, and handle day-to-day admin tasks that keep the sales team performing at a high level.

You will be embedded with the team in Austin, developing trust and ensuring AEs can focus on selling while you manage operations, travel logistics, and CRM data.

Qualifications

• 2+ years in an EA, personal assistant, or team administrator role supporting a sales team in a B2B environment.
• Proven track record managing complex multi-person diaries across time zones.
• Based in or willing to relocate to Austin, TX with regular in-office presence.
• Proficiency with calendar/productivity tools (Google Workspace or Microsoft 365) and CRM familiarity.

Responsibilities

• Own and manage AE calendars end-to-end across AMER time zones.
• Book and manage all travel (domestic and international) with detailed itineraries.
• Process and submit expense reports on behalf of AEs with receipts and policy checks.
• Prepare meeting materials, agendas, and briefing documents; take notes and follow-up actions.
• Support CRM hygiene in Salesforce, updating records and activity logs.
• Coordinate with Marketing, Legal, and Finance on NDAs, contracts, and collateral.

Skills

Calendar management

Travel coordination

Expense management

CRM familiarity (Salesforce)

Administrative support

Communication

Tools

Expensify

Concur

Job description

XYZ Reality, based in Austin, TX, is seeking a proactive Sales Team Administrator/EA to support Strategic AEs. You will own calendars, coordinate travel, manage expenses, and handle day-to-day admin tasks that keep the sales team performing at a high level.

You will be embedded with the team in Austin, developing trust and ensuring AEs can focus on selling while you manage operations, travel logistics, and CRM data.