Sales Support Specialist

McKinley; Irvine (CA); On-site; USD 41,000 - 47,000; Full time

Job summary

McKinley Elevator Corp in Irvine, CA is seeking a detail-oriented Sales Support Specialist to provide administrative and operational support to the sales team. You will serve as a liaison between sales, customers, vendors and internal teams to keep sales processes running smoothly.

The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving and communication skills, and has experience with CRM systems.

Qualifications

• 1–3+ years of experience in sales support or related administrative role.
• CRM proficiency and strong communication skills are essential.
• Excellent written and verbal communication with customer-first mindset.

Responsibilities

• Respond to inquiries via phone, email, and CRM.
• Process sales orders, contracts, invoices, and purchase orders accurately.
• Maintain customer and project data in CRM (Salesforce).
• Coordinate with finance, legal, product, shipping/logistics to ensure smooth orders.
• Monitor order status and communicate updates to customers and sales reps.
• Identify bottlenecks and suggest improvements to boost efficiency.
• Submit project invoicing based on completion percent.
• Support sales with drawings and initial submittal packages.
• Handle post-sale tasks including close-out packages, manuals, and warranty info.

Skills

CRM proficiency

Communication

Organizational skills

Data management

Multitasking

Problem-solving

Education

High School Diploma

Associate or Bachelor’s degree preferred

Tools

Salesforce

HubSpot

Microsoft Dynamics

Job description

Job Details

Level: Experienced

Job Location: Irvine/CA - McKinley Elevator Corp - Irvine, CA 92614

Position Type: Full Time

Education Level: High School

Salary Range: $30.00 - $34.00 hourly

Travel Percentage: None

Job Shift: Day

Job Category: Construction

About the Role

We are looking for a detail-oriented and proactive Sales Support Specialist to join our growing sales team. In this vital behind-the-scenes role, you will provide essential administrative and operational support to enable our sales representatives to focus on building relationships and closing deals. You will act as a key liaison between sales, customers, vendors and internal teams, ensuring smooth, efficient sales processes and high levels of customer satisfaction.

The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, is a quick study and takes pride in keeping everything running seamlessly.

Key Responsibilities

• Respond promptly and professionally to customer and internal team inquiries via phone, email, and CRM
• Process sales orders, contracts, invoices and purchase orders accurately and in a timely manner with attention to detail
• Maintain and update customer information and open project information, and sales in the CRM system (i.e., Salesforce)
• Coordinate with internal & external teams (finance, legal, product, shipping/logistics, subcontract labor) to resolve issues and ensure smooth order fulfillment
• Monitor order status, delivery timelines, and invoicing; proactively communicate updates to customers and sales reps verbally and in writing
• Identify process bottlenecks and suggest improvements to increase team efficiency
• Manage and submit project invoicing based on percentage of completion
• Support sales requesting drawings and preparing initial submittal packages per project
• Handle post-sale administrative tasks such as processing project close out packages inclusive of owner’s manuals and warranty information

Required Qualifications & Skills

• 1–3+ years of experience in sales support, sales operations, customer service, or a related administrative role (experience in construction is a plus)
• Strong proficiency in CRM software (Salesforce is preferred, HubSpot, Microsoft Dynamics, or equivalent)
• Excellent written and verbal communication skills with a customer-first mindset
• Very strong organizational skills and meticulous attention to detail
• Solid proficiency in Microsoft Office / Google Workspace (especially Excel/Google Sheets for data management and reporting)
• Ability to multitask, prioritize effectively, and meet tight deadlines in a high-volume environment
• Problem-solving attitude with the ability to research and resolve issues independently
• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Communications, or related field preferred

Preferred Qualifications

• Previous experience in construction or as a subcontractor