Sales Support Specialist

McKinley Elevator Corporation; Irvine (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading construction company is seeking a detail-oriented Sales Support Specialist to join their sales team in Irvine, California. This role will provide essential administrative support, processing sales orders, maintaining CRM data, and coordinating with various teams to ensure order fulfillment. The ideal candidate should have 1-3 years of sales support experience, strong organizational skills, and proficiency in CRM software like Salesforce. A high school diploma is required, while a degree in a related field is preferred.

Qualifications

• 1-3 years of experience in sales support, sales operations, or customer service.
• Strong proficiency in CRM software.
• Excellent written and verbal communication skills.

Responsibilities

• Provide administrative support to sales representatives.
• Process sales orders and contracts accurately.
• Coordinate with internal and external teams.

Skills

Sales support experience

CRM proficiency (Salesforce preferred)

Organizational skills

Communication skills

Microsoft Office/Google Workspace proficiency

Problem-solving ability

Education

High school diploma

Associate’s or Bachelor’s degree in Business or related field

Tools

Salesforce

Microsoft Office

Google Workspace

Job description

Education LevelHigh School## Description**About the Role** We are looking for a detail-oriented and proactive **Sales Support Specialist** to join our growing sales team. In this vital behind-the-scenes role, you will provide essential administrative and operational support to enable our sales representatives to focus on building relationships and closing deals. You will act as a key liaison between sales, customers, vendors and internal teams, ensuring smooth, efficient sales processes and high levels of customer satisfaction.The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, is a quick study and takes pride in keeping everything running seamlessly.**Key Responsibilities*** Respond promptly and professionally to customer and internal teams inquiries via phone, email, and CRM* Process sales orders, contracts, invoices and purchase orders accurately and in a timely manner with attention to detail* Maintain and update customer information and open project information, and sales in the CRM system (i.e., Salesforce)* Coordinate with internal & external teams (finance, legal, product, shipping/logistics, subcontract labor) to resolve issues and ensure smooth order fulfillment* Monitor order status, delivery timelines, and invoicing; proactively communicate updates to customers and sales reps verbally and in writing* Identify process bottlenecks and suggest improvements to increase team efficiency* Manage and submit project invoicing based on percentage of completion* Support sales requesting drawings and preparing initial submittal packages per projectHandle post-sale administrative tasks such as processing project close out packages inclusive of owner’s manuals and warranty information## Qualifications* **Required Qualifications & Skills*** 1–3+ years of experience in sales support, sales operations, customer service, or a related administrative role (experience in construction is a plus)* Strong proficiency in CRM software (Salesforce is preferred, HubSpot, Microsoft Dynamics, or equivalent)* Excellent written and verbal communication skills with a customer-first mindset* Very strong organizational skills and meticulous attention to detail* Solid proficiency in Microsoft Office / Google Workspace (especially Excel/Google Sheets for data management and reporting)* Ability to multitask, prioritize effectively, and meet tight deadlines in a high-volume environment* Problem-solving attitude with the ability to research and resolve issues independently* High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Communications, or related field preferred**Preferred Qualifications**Previous experience in construction or as a subcontractor