Sales Support & Proposals Coordinator

GILLIG; Livermore (CA); On-site; USD 75,000 - 125,000; Full time

Job summary

GILLIG is seeking a Sales Support Administrator to provide administrative and operational support to the Sales team. You will coordinate bid opportunities, proposals, and customer orders, while maintaining documentation and CRM data to ensure timely deliverables.

The role collaborates across Sales, Finance, Engineering, and Manufacturing, leveraging AI-enabled tools to improve efficiency and organization of routine tasks. A detail-oriented multitasker thrives in this environment.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple assignments and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with CRM systems and Microsoft Office applications.

Responsibilities

• Assist in identifying and tracking procurement opportunities.
• Coordinate and support RFP, RFQ, and proposal activities, including document collection and submission preparation.
• Maintain proposal schedules and deliverable trackers for timely bid completion.
• Support customer order administration, including order entry and document management.
• Maintain accurate customer, opportunity, forecast, and order information in CRM and other systems.
• Generate routine sales reports, dashboards, and summaries for management.
• Utilize AI-enabled tools to assist with document prep and data organization.
• Coordinate with internal departments to gather information for proposals and requests.
• Support continuous improvement initiatives for workflows and reporting.
• Monitor procurement websites for new opportunities and updates.
• Provide administrative support to Regional Sales Managers and Sales Leadership.
• Assist with special projects and other sales operations activities.

Education

Associate's degree or equivalent work experience preferred

Tools

CRM systems

Microsoft Office (Excel, Word, PowerPoint)

AI-enabled productivity tools

Job description

GILLIG is seeking a Sales Support Administrator to provide administrative and operational support to the Sales team. You will coordinate bid opportunities, proposals, and customer orders, while maintaining documentation and CRM data to ensure timely deliverables.

The role collaborates across Sales, Finance, Engineering, and Manufacturing, leveraging AI-enabled tools to improve efficiency and organization of routine tasks. A detail-oriented multitasker thrives in this environment.