Sales Administrator

AIDA-America; Dayton (OH); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Health insurance (HDHP/HSA or PPO)

Vision insurance

Disability insurance

Life Insurance

Job summary

AIDA-America in Dayton, OH is seeking a Sales Administrator to support the sales organization from quote to fulfillment. You will ensure accurate proposals, process orders, and maintain data integrity across Sales, Operations, Scheduling, and Finance.

The role suits highly organized, process-driven individuals who collaborate across systems and departments to keep information current and orders moving smoothly. 2–3 years of related experience is preferred, manufacturing experience is a plus.

Qualifications

• 2–3 years of progressive experience in sales operations, order administration, customer service, or administrative support.
• Manufacturing experience is a plus.

Responsibilities

• Prepare customer proposals, quotes, and supporting documentation using established tools and templates.
• Maintain and update standard proposal documents, pricing references, and controlled sales forms.
• Distribute proposals and ensure required technical, pricing, and third‑party documentation is included.
• Track proposal and order status using CRM and internal tracking systems.
• Create and manage Sales Orders and Special Orders in SAP, including invoice triggers.
• Prepare Sales Order documentation and Command Sheets in accordance with department workflows.
• Manage stock order processes, monitor stock status, and maintain historical records.
• Ensure accuracy and completeness of data entered into CRM and ERP systems (SAP).
• Generates and maintains documents related to the sales process; ensures data accuracy and compliance.

Skills

Organized

Process-driven

Cross-functional coordination

Data integrity

Analytical

Detail oriented

Process improvement

Tools

SAP

CRM systems

ERP systems

Job description

The Sales Administrator plays a critical role in supporting operational execution within the sales organization. This position focuses on ensuring accurate proposal preparation, order processing, data integrity, and cross‑functional coordination between Sales, Operations, Scheduling, and Finance.

This role is ideal for someone who is highly organized, process‑driven, and comfortable working across systems and departments to keep orders and information moving efficiently from quote through fulfillment.

Ability to organize data and numbers into usable form for ease of future reference. Must be able to coordinate across departments. Ability to work to deadlines. Analytical and detail oriented. Commitment to process improvement.

2–3 years of progressive experience in sales operations, order administration, customer service, or administrative support. Experience in manufacturing a plus.

Duties

• Prepare customer proposals, quotes, and supporting documentation using established tools and templates
• Maintain and update standard proposal documents, pricing references, and controlled sales forms
• Distribute proposals and ensure required technical, pricing, and third‑party documentation is included
• Track proposal and order status using CRM and internal tracking systems
• Create and manage Sales Orders and Special Orders in SAP, including invoice triggers
• Prepare Sales Order documentation and Command Sheets in accordance with department workflows
• Manage stock order processes, monitor stock status, and maintain historical records
• Ensure accuracy and completeness of data entered into CRM and ERP systems (SAP)
• Medical (High Deductible Health Plan with HSA or PPO Plan)
• Vision
• Disability
• Life Insurance

Generous company match on the 401(k), once eligibility is met.