Sales Support Coordinator

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 68,770,000 - 71,635,000; Full time

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a Sales Support Coordinator for a temporary assignment. The role supports a specialty food brokerage environment and seeks a professional, polished, and highly organized candidate with experience in sales support, administrative support, customer service, or operations.

The Sales Support Coordinator will assist with orders, customer communication, reporting, product documentation, and general office tasks to keep daily sales operations

Qualifications

• Supports sales operations: processing orders, promotions, and new item paperwork.
• Coordinates customer communication, reporting, product documentation, and admin support.
• Ensures order accuracy, researches missing orders, handles portals and samples.
• 2+ years in sales support, admin, customer service, or operations.
• Proficient in MS Word, Excel, and Outlook.
• Strong attention to detail, organization and follow-through.

Responsibilities

• Review customer orders for accuracy and resolve issues.
• Process purchase orders, promotions, new item paperwork, product information, and portal updates.
• Communicate professionally with customers, clients, sales reps, and internal team members.
• Prepare order reports, research missing orders, monitor supply chain issues.
• Provide admin support to the sales team: presentations, promotions, reports, data requests.
• Assist with front-office tasks: calls, packages, samples, meetings, general office projects.

Skills

Sales operations

Order processing

Customer communication

MS Word/Excel/Outlook

Attention to detail

Multitasking

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Job Summary

We are hiring a Sales Support Coordinator for a temporary opportunity in Costa Mesa, CA. This role supports a specialty food brokerage environment and is a great fit for a professional, polished, and highly organized candidate with experience in sales support, administrative support, customer service, or operations.

The Sales Support Coordinator will play an important role in keeping daily sales operations running smoothly by assisting with orders, customer communication, reporting, product documentation, and general office support. This position offers variety, training, and the opportunity to build experience with a well-established company in a team-oriented office setting.

This is an excellent opportunity for someone who enjoys being the go-to support person, can balance multiple priorities, and wants to get their foot in the door with a stable organization that values accuracy, communication, teamwork, and reliability.

Key Responsibilities

• Review customer orders for accuracy and help resolve pricing, order, and documentation issues.
• Process purchase orders, promotions, new item paperwork, product information, and customer portal updates.
• Communicate professionally with customers, clients, sales representatives, and internal team members by phone and email.
• Prepare order reports, research missing orders, monitor supply chain issues, and help identify solutions.
• Provide administrative support to the sales team, including presentations, promotions, reports, and data requests.
• Assist with front-office support, incoming calls, packages, product samples, conference room setup, virtual meetings, and general office projects.

Compensation and Benefits

• Pay: $24.00 to $25.00 per hour.
• Location: Costa Mesa, CA.

Required Qualifications and Skills

• Support sales operations by processing orders, purchase orders, promotions, and new item paperwork.
• Coordinate customer communication, reporting, product documentation, and administrative support for the sales team.
• Assist with order accuracy, missing order research, customer portals, samples, office support, and daily operational needs.
• 2+ years of experience in sales support, administrative support, customer service, operations, or a related role.
• Intermediate Microsoft Word, Excel, and Outlook skills.
• Strong attention to detail, accuracy, organization, and follow-through.
• Professional, polished, and confident written and verbal communication skills.
• Comfortable learning new technology, systems, portals, and software.
• Able to multitask in a fast-paced office environment while maintaining a positive and flexible attitude.
• Reliable, adaptable, and willing to jump in wherever needed to support the team.
• Must be available to start ASAP.

Preferred Qualifications

• Experience with MCS is a plus, but training will be provided.
• Experience in food, specialty food, deli, grocery, brokerage, distribution, or consumer packaged goods environments is helpful.
• Prior experience supporting sales representatives, customer portals, product samples, promotions, or new item setup is preferred.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.