Sales Support Admin

Beacon Hill Associates - Charlotte; North Carolina; On-site; USD 40,000 - 50,000; Full time

Job summary

Beacon Hill Associates - Charlotte is seeking a detail-oriented Sales Support Administrator to assist the sales team and ensure smooth daily operations. The role emphasizes organization, communication, and proactive handling of administrative tasks.

The successful candidate will manage scheduling, onboarding of wholesale accounts, prepare reports, and coordinate with logistics and marketing for product onboarding and campaigns. A customer-focused mindset is essential.

Qualifications

• Experience in administrative or sales support roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication.
• Proficiency with Microsoft Office and CRM systems.

Responsibilities

• Provide daily administrative support to the sales team.
• Prepare documents, reports, and presentations.
• Maintain filing systems and coordinate events and onboarding.
• Support order processing, contracts, and customer inquiries.
• Track sales metrics and assist with vendor coordination.
• Assist in product onboarding and marketing materials.

Skills

Administrative support

Sales support

Communication

Organization

Teamwork

Tools

Microsoft Office

CRM software

Job description

Job Description

Sales Support Administrator

Position Overview: We are seeking a motivated and detail-oriented Sales SupportAdministrator to join our dynamic team. This role is crucial for providing administrative supportto our sales team and ensuring smooth daily operations. The ideal candidate will be organized,proactive, and possess excellent communication skills.

Key Responsibilities:

Administrative Support:

• Handle daily administrative tasks, including managing correspondence, scheduling meetings, and onboarding new wholesale accounts.
• Prepare and process documents, reports, and presentations.
• Organize and maintain digital and physical filing systems.
• Assist in coordinating company events and meetings.
• Ordering and management of certificate of analysis
• Reviewing labels & packaging for completeness and errors and placing orders with vendors
• Create UPC codes in GS1 website.

Sales Support:

• Support the sales team with customer inquiries, order processing, anddocumentation follow-ups.
• Maintain customer databases and update records accurately.
• Assist in the preparation of sales orders, proposals, and contracts.
• Track sales metrics and generate regular reports for the sales team.
• Coordinate with logistics and warehouse teams to ensure timely deliveryofproducts.
• Liaison between production and sales representatives to request information forprojects.
• Product onboarding: take photos of products in light box, coordinate withmarketing team

Customer Service:

• Provide exceptional customer service by addressing client inquiries and resolving issues promptly via phone, email and chat.
• Develop and maintain positive relationships with clients and partners.

Communication:

• Communicate effectively with internal teams.
• Prepare and distribute internal communications and updates.
• Assist in the development and implementation of marketing and promotional materials.

Qualifications:

• Proven experience in administrative or sales support roles.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
• Ability to work independently and as part of a team.
• Detail-oriented with a high level of accuracy.