Operations Coordinator

CS Outsource; Puerto Rico; On-site; USD 50,000 - 75,000; Full time

Job summary

CS Outsource is seeking a Real Estate Closing & Operations Coordinator to support our government and private bank portfolios. The role focuses on ensuring smooth closings, accurate data management, and timely reporting across multiple transactions.

You will coordinate closings, liaise with lenders and third parties, manage transaction data, prepare monthly reports, and maintain organized records. A detail-oriented, organized professional with strong communication skills is essential for success

Qualifications

• Proven experience in real estate closings or transaction coordination.
• Familiarity with government and private bank real estate processes preferred.
• Strong data entry and reporting skills.
• High attention to detail and ability to manage multiple tasks.
• Excellent communication and organizational skills.
• Experience with property management or real estate software.

Responsibilities

• Manage and coordinate real estate closings for government and private bank transactions.
• Liaise with internal teams, agents, lenders, and third parties to ensure timely closing.
• Input and maintain transaction data in internal systems.
• Prepare and compile monthly marketing and performance reports.
• Submit property inspection reports and maintain documentation.
• Collect, verify, and organize documentation related to Cash for Keys agreements.
• Track deadlines and ensure closing compliance.
• Maintain organized records and up-to-date files.

Skills

Data entry

Reporting

Communication

Organizational skills

Multitasking

Tools

Real estate software

Job description

We are seeking a detail-oriented and highly organized Real Estate Closing & Operations Coordinator to support our transactions across government and private bank portfolios. This role is critical in ensuring smooth closing processes, accurate data management, and timely reporting.

Key Responsibilities

• Manage and coordinate real estate closings for both government and private bank transactions.
• Liaise with internal teams, agents, lenders, and third parties to ensure timely and accurate closing.
• Input and maintain transaction data in internal systems with a high level of accuracy.
• Prepare and compile monthly marketing and performance reports.
• Submit property inspection reports and ensure proper documentation is maintained.
• Collect, verify, and organize documentation related to Cash for Keys agreements.
• Track deadlines and ensure compliance with all closing requirements.
• Maintain organized records and ensure all files are up to date.

Requirements

• Proven experience in real estate closings, transaction coordination, or similar.
• Familiarity with government and private bank real estate processes is highly preferred.
• Strong data entry and reporting skills.
• High attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication and organizational skills.
• Experience with property management or real estate software.

Preferred Qualifications

• Experience working with Cash for Keys processes.
• Background in property management or real estate operations.
• Ability to work in a fast-paced, deadline-driven environment.

Work Environment

• Full-time (aligning with US business hours).

Why Join Us

• Work with a growing real estate portfolio.
• Opportunity to develop expertise in high-volume transaction coordination.
• Collaborative and fast-paced work environment.