Sales Operations Bid Coordinator

A. Duie Pyle; West Chester (Chester County); On-site; USD 55,000 - 85,000; Full time

Job summary

A. Duie Pyle in the Northeast region seeks a Sales Operations Bid / Proposal Coordinator to manage RFPs and RFIs from receipt to submission. You will partner with Enterprise Sales, Pricing, Sales Operations, and other teams to ensure accurate, on-time proposals and organized bid records.

The ideal candidate has strong project coordination, process improvement mindset, and the ability to balance multiple deadlines while delivering high-quality responses that help win new business opportunities.

Qualifications

• Experience supporting RFP/RFI processes and bid submissions.
• Able to coordinate with Sales, Pricing, Operations, and customers.
• Excellent written and verbal communication with attention to detail.
• Proficient with Microsoft Office, especially Excel, and CRM platforms.

Responsibilities

• Serve as the primary coordinator for all incoming RFP, RFI, and customer questionnaire requests.
• Review opportunities to identify requirements, timelines, and key deliverables.
• Access and manage bid platforms to retrieve opportunities and facilitate timely submissions.
• Coordinate completion of RFPs, RFIs, security questionnaires with SMEs and Sales.
• Collaborate with Sales and Pricing to align bid strategies and pricing requests.
• Track milestones and communicate deadlines and status to stakeholders.
• Support Salesforce data entry and bid activity reporting.
• Identify process improvements to increase efficiency and accuracy.
• Assist with onboarding activities for new customers post-award.

Skills

Salesforce experience

Excel

Organizational skills

Communication

Cross-functional collaboration

Education

Bachelor's degree preferred

Tools

Salesforce

Job description

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Position Summary

The Sales Operations Bid / Proposal Coordinator plays a critical role in supporting Pyle’s growth by managing the Request for Proposal (RFP) and Request for Information (RFI) process from receipt through submission. Working closely with Enterprise Sales, Pricing, Sales Operations, and other cross-functional teams, this position serves as the central coordinator for bid activity, ensuring proposals are organized, accurate, and submitted on time. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while collaborating with internal stakeholders and external customers. The ideal candidate enjoys coordinating complex projects, improving processes, and helping sales teams compete for new business opportunities.

Responsibilities

• Serve as the primary coordinator for all incoming RFP, RFI, and customer questionnaire requests
• Review bid opportunities to identify requirements, timelines, and key deliverables
• Access and manage third-party bid platforms to retrieve opportunities, distribute documentation, and facilitate timely submissions
• Coordinate the completion of RFPs, RFIs, security questionnaires, and other customer‑requested documentation by partnering with Sales, Pricing, Operations, and subject matter experts
• Collaborate with Enterprise Sales Representatives and Pricing Analysts to ensure bid strategies, pricing requests, and proposal responses are aligned and completed on schedule
• Track project milestones and proactively communicate deadlines, outstanding deliverables, and submission status to stakeholders
• Assist with the entry and tracking of bid opportunities, pricing requests, and customer information within Salesforce
• Maintain accurate records, reporting, and documentation for all bid activities
• Support new customer onboarding activities by coordinating with Enterprise Sales, Operations and other internal teams to ensure a smooth transition from awarded business to implementation
• Identify opportunities to improve bid management processes, workflows, and reporting to increase efficiency and enhance the customer experience
• Perform other Sales Operations responsibilities and special projects as assigned

Qualifications

• Associate's or Bachelor's degree preferred
• Experience in Sales Operations, Sales Support, Revenue Operations, Pricing, Sales Administration, Project Coordination, or a related business support role
• Experience working with Salesforce or another CRM platform
• Strong proficiency with Microsoft Office, particularly Excel
• Excellent organizational and project coordination skills with the ability to manage multiple concurrent deadlines
• Strong written and verbal communication skills with the ability to collaborate effectively across departments
• Exceptional attention to detail and commitment to accuracy
• Analytical mindset with the ability to interpret customer requirements and coordinate appropriate responses
• Self‑motivated, proactive, and adaptable in a fast‑paced environment
• Continuous improvement mindset with a desire to streamline processes and enhance team effectiveness

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.