Sales Operations Bid Coordinator

A. Duie Pyle, Inc.; West Chester (Chester County); On-site; USD 60,000 - 75,000; Full time

Job summary

A. Duie Pyle, Inc. is seeking a Sales Operations Bid / Proposal Coordinator in West Chester, PA to manage RFPs and RFIs from receipt to submission.

The role requires strong organization, attention to detail, and the ability to collaborate with Enterprise Sales, Pricing, and Operations teams. You will coordinate bid opportunities, track milestones, and ensure timely, accurate submissions while identifying process improvements to enhance the customer experience.

Qualifications

• Experience in Sales Operations, Sales Support, or pricing and bid coordination.
• Experience with Salesforce or another CRM.
• Proficiency with Microsoft Excel and Office.
• Ability to manage multiple deadlines and coordinate cross-functional teams.

Responsibilities

• Serve as primary coordinator for incoming RFPs, RFIs, and customer questionnaires.
• Review opportunities to identify requirements, timelines, and deliverables.
• Access and manage bid platforms to retrieve opportunities and distribute docs.
• Coordinate completion of RFPs, RFIs, and other customer documentation with Sales, Pricing, Operations, and subject matter experts.
• Collaborate with Enterprise Sales Representatives and Pricing Analysts to align bid strategies and pricing.
• Track milestones and proactively communicate deadlines, deliverables, and submission status.
• Assist with entry and tracking of bid opportunities, pricing requests, and customer information in Salesforce.
• Maintain records, reporting, and documentation for all bid activities.
• Support onboarding activities by coordinating with Enterprise Sales, Operations, and internal teams.
• Identify opportunities to improve bid processes, workflows, and reporting.
• Perform other Sales Operations responsibilities and projects as assigned

Skills

Strong organizational skills

Project coordination

Cross-functional collaboration

Excellent communication

Attention to detail

Education

Associate's or Bachelor's degree preferred

Tools

Salesforce

MS Excel

Job description

West Chester HQ
650 Westtown Rd
West Chester, PA 19382, USA

West Chester HQ
650 Westtown Rd
West Chester, PA 19382, USA

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains our first and foremost mission.

Position Summary:

The Sales Operations Bid / Proposal Coordinator plays a critical role in supporting Pyle’s growth by managing the Request for Proposal (RFP) and Request for Information (RFI) process from receipt through submission. Working closely with Enterprise Sales, Pricing, Sales Operations, and other cross-functional teams, this position serves as the central coordinator for bid activity, ensuring proposals are organized, accurate, and submitted on time.

This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while collaborating with internal stakeholders and external customers. The ideal candidate enjoys coordinating complex projects, improving processes, and helping sales teams compete for new business opportunities.

The responsibilities of the position include, but are not limited to:

• Serving as the primary coordinator for all incoming RFP, RFI, and customer questionnaire requests
• Reviewing bid opportunities to identify requirements, timelines, and key deliverables
• Accessing and manage third-party bid platforms to retrieve opportunities, distribute documentation, and facilitate timely submissions
• Coordinating the completion of RFPs, RFIs, security questionnaires, and other customer-requested documentation by partnering with Sales, Pricing, Operations, and other subject matter experts
• Collaborating with Enterprise Sales Representatives and Pricing Analysts to ensure bid strategies, pricing requests, and proposal responses are aligned and completed on schedule
• Tracking project milestones and proactively communicate deadlines, outstanding deliverables, and submission status to stakeholders
• Assisting with the entry and tracking of bid opportunities, pricing requests, and customer information within Salesforce
• Maintaining accurate records, reporting, and documentation for all bid activities
• Supporting new customer onboarding activities by coordinating with Enterprise Sales, Operations and other internal teams to ensure a smooth transition from awarded business to implementation
• Identifying opportunities to improve bid management processes, workflows, and reporting to increase efficiency and enhance the customer experience
• Perform other Sales Operations responsibilities and special projects as assigned

To be qualified for this position, you should possess the following:

• Associate's or Bachelor's degree preferred
• Experience in Sales Operations, Sales Support, Revenue Operations, Pricing, Sales Administration, Project Coordination, or a related business support role
• Experience working with Salesforce or another CRM platform
• Strong proficiency with Microsoft Office, particularly Excel
• Excellent organizational and project coordination skills with the ability to manage multiple concurrent deadlines
• Strong written and verbal communication skills with the ability to collaborate effectively across departments
• Exceptional attention to detail and commitment to accuracy
• Analytical mindset with the ability to interpret customer requirements and coordinate appropriate responses
• Self-motivated, proactive, and adaptable in a fast-paced environment
• Continuous improvement mindset with a desire to streamline processes and enhance team effectiveness

For a full job description associated with this posting, please contact A. Duie Pyle’s Human Resources department. This job posting is intended solely for external advertising purposes and does not represent a comprehensive list of all job-related duties and qualifications.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.