Sales Operations Bid Coordinator

A. Duie Pyle, Inc.; Chester (Delaware County); On-site; USD 55,000 - 75,000; Full time

Job summary

A. Duie Pyle, Inc. is seeking a Sales Operations Bid / Proposal Coordinator to manage the RFP/RFI process from receipt through submission.

You will work closely with Enterprise Sales, Pricing, Sales Operations, and cross-functional teams to ensure proposals are organized, accurate, and delivered on time. The role demands exceptional organization, attention to detail, and the ability to balance multiple priorities while collaborating with internal stakeholders and external customers.

Qualifications

• Associate's or Bachelor's degree preferred.
• Experience in Sales Operations, Sales Support, Revenue Operations, Pricing, Sales Administration, Project Coordination, or related role.
• Experience working with Salesforce or another CRM platform.
• Strong proficiency with Excel.
• Excellent organizational and project coordination skills with the ability to manage multiple deadlines.
• Strong written and verbal communication skills.
• Attention to detail and commitment to accuracy.
• Analytical mindset to interpret customer requirements and coordinate responses.
• Self-motivated and proactive in a fast-paced environment.

Responsibilities

• Serving as the primary coordinator for all incoming RFPs, RFIs, and customer questionnaires.
• Reviewing bid opportunities to identify requirements, timelines, and key deliverables.
• Accessing and managing third-party bid platforms to retrieve opportunities and facilitate submissions.
• Coordinating the completion of RFPs, RFIs, security questionnaires, and other documentation with SMEs.
• Collaborating with Enterprise Sales and Pricing Analysts to align bid strategies and price requests.
• Tracking milestones and communicating deadlines, deliverables, and submission status to stakeholders.
• Assisting with entry and tracking of bid opportunities in Salesforce.
• Maintaining accurate records and documentation for all bid activities.
• Supporting onboarding activities to ensure smooth transition from awarded business to implementation.
• Identifying opportunities to improve bid management processes.

Skills

Salesforce

CRM experience

Excel

Organization

Communication

Education

Associate's or Bachelor's degree

Tools

Salesforce CRM

Microsoft Office

Job description

A family-owned business since 1924, A. Duie Pyle provides a range of integrated transportation and distribution solutions throughout the Northeast. Supported by our vast network of Less-Than-Truckload (LTL) service centers, warehouse facilities, and dedicated locations, we have the ability to offer flexible and seamless integrated solutions tailored to our customer’s needs.

Simply put, when it comes to integrated supply chain solutions, Pyle People Deliver. Our promise is to provide outstanding service as it remains our first and foremost mission.

Position Summary

The Sales Operations Bid / Proposal Coordinator plays a critical role in supporting Pyle’s growth by managing the Request for Proposal (RFP) and Request for Information (RFI) process from receipt through submission. Working closely with Enterprise Sales, Pricing, Sales Operations, and other cross-functional teams, this position serves as the central coordinator for bid activity, ensuring proposals are organized, accurate, and submitted on time.

This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while collaborating with internal stakeholders and external customers. The ideal candidate enjoys coordinating complex projects, improving processes, and helping sales teams compete for new business opportunities.

Responsibilities

• Serving as the primary coordinator for all incoming RFP, RFI, and customer questionnaire requests
• Reviewing bid opportunities to identify requirements, timelines, and key deliverables
• Accessing and managing third-party bid platforms to retrieve opportunities, distribute documentation, and facilitate timely submissions
• Coordinating the completion of RFPs, RFIs, security questionnaires, and other customer-requested documentation by partnering with Sales, Pricing, Operations, and other subject matter experts
• Collaborating with Enterprise Sales Representatives and Pricing Analysts to ensure bid strategies, pricing requests, and proposal responses are aligned and completed on schedule
• Tracking project milestones and proactively communicating deadlines, outstanding deliverables, and submission status to stakeholders
• Assisting with the entry and tracking of bid opportunities, pricing requests, and customer information within Salesforce
• Maintaining accurate records, reporting, and documentation for all bid activities
• Supporting new customer onboarding activities by coordinating with Enterprise Sales, Operations and other internal teams to ensure a smooth transition from awarded business to implementation
• Identifying opportunities to improve bid management processes, workflows, and reporting to increase efficiency and enhance the customer experience
• Perform other Sales Operations responsibilities and special projects as assigned

Qualifications

• Associate's or Bachelor's degree preferred
• Experience in Sales Operations, Sales Support, Revenue Operations, Pricing, Sales Administration, Project Coordination, or a related business support role
• Experience working with Salesforce or another CRM platform
• Strong proficiency with Microsoft Office, particularly Excel
• Excellent organizational and project coordination skills with the ability to manage multiple concurrent deadlines
• Strong written and verbal communication skills with the ability to collaborate effectively across departments
• Exceptional attention to detail and commitment to accuracy
• Analytical mindset with the ability to interpret customer requirements and coordinate appropriate responses
• Self-motivated, proactive, and adaptable in a fast-paced environment
• Continuous improvement mindset with a desire to streamline processes and enhance team effectiveness

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.