Sales & Events Operations Specialist

Hyatt Taleo; United States; On-site; USD 66,125,000 - 69,569,000; Full time

Benefits offered by this job

Health benefits

Paid time off

401K with matching

Employee discounts

Tuition assistance

Wellbeing programs

Trip/Transit discounts

complimentary meals

Job summary

Hyatt Regency Portland is seeking a Sales & Events Operations Administrator to support hotel sales performance with administrative tasks, sales systems administration, data management, reporting, and process coordination. This role helps the sales team stay focused on revenue-generating activity by keeping tools accurate and workflows organized.

Responsibilities include preparing proposals and contracts, maintaining client records, coordinating with catering, events, reservations, revenue,

Qualifications

• Experience in hotel sales operations and systems
• Ability to maintain accurate records and dashboards
• Strong written communication and coordination skills

Responsibilities

• Prepare, format, route, and track proposals, contracts, amendments, and client-facing documents.
• Maintain booking files, client records, room block details, and supporting documentation.
• Support sales managers with follow-up items, client forms, and deposit tracking.
• Prepare sales meeting materials, agendas, recaps, and action-item follow-up.
• Coordinate with catering, events, reservations, revenue, accounting, front office, and operations for smooth handoffs.
• Assist with site tour preparation on-site and prior to arrival.

Skills

Sales operations

CRM platforms

Attention to detail

Data reporting

Cross-functional coordination

Tools

Delphi/Amadeus/Envision/Cvent/Salesforce

Job description

Hyatt Regency Portland is seeking a Sales & Events Operations Administrator to support hotel sales performance with administrative tasks, sales systems administration, data management, reporting, and process coordination. This role helps the sales team stay focused on revenue-generating activity by keeping tools accurate and workflows organized.

Responsibilities include preparing proposals and contracts, maintaining client records, coordinating with catering, events, reservations, revenue,