Sales Operations & Events Coordinator

Hyatt Regency; Portland (OR); On-site; USD 26,594 - 37,877; Full time

Benefits offered by this job

Health Benefits for you and dependents

Paid Vacation, Sick and Holidays

401K Plan with Matching Contributions

Employee Stock Purchase

Job summary

Hyatt Regency Portland Convention Center is seeking a Sales & Events Operations Administrator to support hotel sales through administrative duties, data management, reporting, and process coordination.

This role helps the sales team stay focused on revenue by keeping sales tools accurate, workflows organized, and client documentation moving efficiently, with collaboration across catering, events, reservations, revenue, and operations.

Qualifications

• Experience with hotel sales systems and CRM platforms.
• Strong attention to detail and ability to maintain accurate records.
• Ability to support multiple sellers while balancing deadlines and system needs.
• Excellent written communication and cross-functional coordination skills.
• Experience coordinating proposals, contracts, and client-facing sales documents.

Responsibilities

• Prepare, format, route, and track proposals, contracts, amendments, and client-facing sales documents.
• Maintain accurate booking files, client records, room block details, concessions, deadlines, and supporting documentation.
• Support sales managers with follow-up items, client forms, rooming list reminders, deposit tracking, and internal coordination.
• Prepare sales meeting materials, agendas, recaps, and action-item follow-up.
• Coordinate with catering, events, reservations, revenue, accounting, front office, and operations to support clean handoffs.
• Support with site tour preparation both on site and prior to arrival.

Skills

CRM platforms

Sales operations

Data accuracy

Written communication

Coordination

Tools

Delphi

Amadeus

Envision

Cvent

Salesforce

Job description

Hyatt Regency Portland Convention Center is seeking a Sales & Events Operations Administrator to support hotel sales through administrative duties, data management, reporting, and process coordination.

This role helps the sales team stay focused on revenue by keeping sales tools accurate, workflows organized, and client documentation moving efficiently, with collaboration across catering, events, reservations, revenue, and operations.