Events Administrative Assistant - Sales & Catering

Cosmotek College; Rio Rancho (NM); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Paid time off

12 free nights per year

401(k) with company match

Free meals during shift

Job summary

Hyatt Regency Tamaya is seeking an Events Administrative Assistant to provide essential support to the Sales & Events team, handling contracts, proposals, and event documentation.

You will coordinate calendars, respond to inquiries, and serve as a liaison between event planning, hotel operations, and on-site contacts, ensuring smooth execution of in-house meetings. This role emphasizes organization, professional communication, and guest-focused service in a fast-paced hospitality environment.

Qualifications

• Excellent communication and customer service skills.
• Strong organization skills.
• Attention to detail.
• Professional communication.
• A true desire to satisfy the needs of others in a fast-paced environment.
• Refined verbal and written communication skills.
• Flexible with schedule as work hours will vary depending on events in house.

Responsibilities

• Maintain organized filing systems for contracts, proposals, and client correspondence.
• Prepare and distribute Banquet Event orders, contracts, and reports.
• Manage calendars, appointments, and meeting scheduling for the Sales & Events team.
• Answer phone calls, emails, and inquiries in a professional and timely manner.
• Client interaction pre-arrival and during event

Skills

Communication skills

Customer service

Organization

Verbal and written communication

Flexibility

Attention to detail

Job description

Hyatt Regency Tamaya is seeking an Events Administrative Assistant to provide essential support to the Sales & Events team, handling contracts, proposals, and event documentation.

You will coordinate calendars, respond to inquiries, and serve as a liaison between event planning, hotel operations, and on-site contacts, ensuring smooth execution of in-house meetings. This role emphasizes organization, professional communication, and guest-focused service in a fast-paced hospitality environment.