Sales & Business Operations Administrative Coordinator

21Tech, LLC; United States; Remote; USD 28,000 - 48,000; Part time

Job summary

Talent Table is seeking a meticulous Sales & Business Operations Administrative Coordinator to support daily sales operations, administrative workflows, and internal coordination. The role focuses on turning management direction and notes into actionable tasks, maintaining organized tracking, and ensuring progress without constant supervision.

The position emphasizes organizing handoffs, coordinating with internal teams, and maintaining accurate documentation and schedules to meet deadlines

Qualifications

• Experience in sales administration or business operations coordination.
• Experience supporting private-sector B2B sales teams.
• Proficiency with Microsoft Office and Dropbox for file management.
• Excellent organization, detail orientation, and multitasking.
• Ability to translate meeting notes into actionable plans.

Responsibilities

• Review notes and emails to identify action items and next steps.
• Organize tasks by priority and coordinate with teammates.
• Maintain tracking spreadsheets for opportunities, POs, quotes, contracts, renewals, and other activities.
• Coordinate calendars, schedule meetings, and track important dates.
• Prepare concise status reports highlighting deadlines and priorities.
• Manage document folders, versions, and approvals/distribution.

Skills

Organizational skills

Communication

Independent worker

Attention to detail

Multitasking

Translate notes to actions

Documentation mindset

Tools

Excel

Word

Outlook

PowerPoint

Dropbox

Job description

Sales & Business Operations Administrative Coordinator

Location OTHER - Remote Job Code 4622 Company Talent Table

Sales & Business Operations Administrative Coordinator

Work Location: Remote
Position Type: Temporary – 4-month assignment with the possibility of extension based on business needs and operational requirements.
Work Schedule: Candidates must be available to work Pacific Time business hours, Monday through Friday, from 9:00 AM to 5:30 PM PT.

Position Summary

Talent Table is seeking a highly organized, proactive, and resourceful Sales & Business Operations Administrative Coordinator to support daily sales operations, administrative workflows, and internal coordination.

The ideal candidate will have experience supporting private-sector sales or business operations teams and demonstrate strong organizational skills, independent follow-through, and the ability to turn management direction, meeting notes, and communications into actionable tasks.

This position is responsible for maintaining organized tracking systems, coordinating deadlines and deliverables, managing business documentation, and ensuring assigned activities continue moving forward without constant supervision.

Key Responsibilities

• Review sales meeting notes, transcripts, emails, and management instructions to identify action items, assigned responsibilities, and next steps.
• Organize tasks by priority, establish follow-up timelines, and coordinate with responsible team members to ensure progress.
• Maintain visibility of outstanding activities, pending decisions, and completed deliverables.
• Proactively identify administrative gaps, request missing information, and elevate issues requiring management attention.
• Maintain accurate tracking spreadsheets for sales opportunities, purchase orders (POs), quotes, agreements, contract renewals, and other business activities.
• Coordinate calendars, schedule meetings, and track important dates, including upcoming renewals, contract expirations, and administrative deadlines.
• Monitor the status of quotes, purchase orders, and pending documentation, ensuring appropriate follow-up with assigned personnel.
• Prepare concise status reports highlighting upcoming deadlines, priorities, and outstanding actions.

3. Document & Agreement Management

• Organize and maintain electronic folders, agreements, contracts, and supporting sales documentation.
• Establish consistent file-naming conventions, document organization, and version control.
• Maintain accurate records of document locations, agreement statuses, and related correspondence.
• Coordinate document requests, approvals, signatures, and distribution to appropriate internal departments.

4. Internal Coordination & Operational Handoffs

• Support the transition of administrative responsibilities by organizing handoff documents, training materials, and existing process instructions.
• Document administrative workflows and maintain reference materials to support operational continuity.
• Coordinate with sales, account management, accounting, and other internal teams to facilitate timely completion of assigned activities.
• Track internal handoffs and confirm that required information has been received by the appropriate team members.

5. Sales Materials & General Administrative Support

• Assist with formatting quotes, standard forms, spreadsheets, and client-facing documents using established templates and approved information.
• Provide administrative tracking and coordination for assigned RFPs and proposals, including deadlines, documentation, and submission records.
• Support additional sales and business operations activities as priorities and processes evolve.

Required Qualifications

• Previous experience in sales administration, business operations, executive assistance, or a similar administrative coordination role.
• Experience supporting private-sector business operations or B2B sales teams strongly preferred.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and shared document management systems, including hands‑on experience organizing, managing, and maintaining files and folders in Dropbox.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Demonstrated ability to work independently, anticipate next steps, and consistently follow through on assignments.
• Ability to interpret meeting notes and general instructions and translate them into structured action plans.
• Strong written and verbal communication skills.
• Experience coordinating calendars, managing business documentation, and maintaining tracking spreadsheets.
• Ability to handle confidential business information professionally.
• Familiarity with public-sector contracts, procurement processes, or government clients is a plus but not required.

Key Performance Expectations

• Assigned action items are accurately documented, prioritized, and consistently followed through to completion.
• Sales records, agreements, and supporting documentation remain organized, accessible, and current.
• Upcoming deadlines, renewals, and pending activities are communicated proactively.
• Management receives clear visibility into progress, outstanding items, and required decisions.
• Administrative handoffs are coordinated effectively to support continuity across departments.
• Assigned responsibilities are managed independently with minimal supervision.

Scope of Responsibilities

This position provides administrative and operational coordination rather than direct sales, account management, proposal development, or financial decision-making.

Responsibilities involving client negotiations, pricing approvals, commercial strategy, technical proposal preparation, and financial processing remain with designated team members.

The coordinator is expected to take ownership of assigned administrative activities, maintain organized systems, and ensure consistent follow-through while escalating matters that require specialized knowledge or management approval.

The position may evolve as business needs and operational processes are further defined.