Sales Operations & Business Development Coordinator

Novaspace SRL; Washington (District of Columbia); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Novaspace SRL is looking for a Sales Operations & Business Development Coordinator in Washington, DC. The role requires managing client interactions, supporting the Director, and coordinating external events in a hybrid work environment.

The ideal candidate thrives in a fast-paced setting, is detail-oriented, and has experience with CRM systems like Salesforce and Microsoft Office tools. Come join a dynamic team at the heart of sales execution and business development!

Qualifications

• Manage multiple priorities and deadlines in a fast-paced environment.
• 2–5 years of experience in sales operations or business development.
• Strong written and verbal communication skills.

Responsibilities

• Provide support to the Director of Sales & Business Development.
• Manage Salesforce opportunities for accurate data entry.
• Coordinate internal communications related to external event participation.

Skills

Organizational skills

Attention to detail

Experience with CRM systems

Proficiency in Microsoft Office

Proficiency in Microsoft Teams

Communication skills

Tools

Salesforce

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

SharePoint

Canva

Monday.com

Email marketing platforms

Job description

We are seeking a highly organized and proactive Sales Operations & Business Development Coordinator to support our Director of Sales & Business Development in Washington, DC.

This is a hybrid role, requiring a combination of in-office collaboration and remote work. The position sits at the center of sales execution, client engagement, and business development operations, supporting both Market Intelligence product sales and global event-related activities.

The ideal candidate is detail-oriented, responsive, and comfortable managing multiple priorities in a fast-paced, client-facing environment.

Key responsibilities

Sales Operations & Client Support

• Provide day-to-day support to the Director of Sales & Business Development across client interactions and sales processes
• Manage and maintain Salesforce opportunities, ensuring accurate and timely data entry, tracking, and pipeline visibility
• Prepare booking forms, coordinate invoice requests, and track payments in collaboration with Finance and internal teams
• Draft and manage client communications, including follow-ups and coordination emails
• Monitor and manage inbound general sales inboxes, including:
  • Market Intelligence product inquiries
  • Event sponsorship requests
  • Route, respond to, and track in-bound inquiries in a timely and professional manner

External Event Coordination (Business Development-Focused)

• Own and maintain the external events calendar (third-party industry events), ensuring it is 100% up to date with:
  • Event details
  • Confirmed attendees (as determined by Sales leadership and CEO)
  • Key logistics and notes
  • Coordinate internal communications related to external event participation, including:
    • Monthly and ad hoc updates to attendees and leadership
    • Notifications to internal teams and Communications to support visibility and promotion
    • Ensure alignment across stakeholders on attendance and participation
    • Track and follow up with attendees to ensure completion of:
      • Event Meeting debrief documents
      • Conference summaries and key takeaways
  • Organize and maintain centralized storage of external event-related materials (presentations, debriefs, notes) within SharePoint

Business Development Meeting Coordination

• Coordinate business development meetings for select large-scale industry events (approximately 5–6 annually), including:
  • Scheduling meetings for internal attendees
  • Managing calendars and availability
  • Supporting meeting logistics and coordination
  • Assist in ensuring a structured approach to meeting tracking and follow-up

Qualifications

• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Strong organizational skills with high attention to detail
• Experience with CRM systems (Salesforce preferred)
• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook)
• Strong working proficiency in Microsoft Teams and SharePoint, including document organization, version control, and cross-team collaboration
• Fluency in English required; additional languages (e.g., French) are a plus
• Strong written and verbal communication skills
• 2–5 years of experience in sales operations, business development, or a similar coordination role
• Familiarity with tools such as Canva, Monday.com, or email marketing platforms is a plus