Sales and Event Planning Administrative Assistant

Ronald-Reagan-Building-and-International-Trade-Center; Washington (District of Columbia); On-site; USD 42,000 - 60,000; Full time

Job summary

Ronald Reagan Building and International Trade Center in Washington, DC, is seeking a Sales and Event Planning Administrative Assistant to support the Sales and Event Planning team with contracts, reports, and coordination of conferences and meetings.

The role requires 2+ years in an administrative or sales support capacity, strong communication, MS Office proficiency, and the ability to work with cross-functional teams in a fast-paced environment.

Qualifications

• 2+ years of experience in an administrative or sales support role.
• Bachelor's degree preferred.
• Strong communication skills and proficiency with Microsoft Office.
• Experience coordinating with cross-functional teams in a fast-paced environment.

Responsibilities

• Draft contracts for Sales Managers and Coordinators.
• Assist Event Planners with BEOs and Floor Plans.
• Create client materials (signage, menu cards, etc.).
• Provide front desk coverage and event support as needed.
• Handle special projects and other duties as assigned.
• Flexible scheduling, including occasional early mornings, evenings, and weekends based on event needs
• Manage and generate daily, weekly, monthly, and annual reports (e.g., 21-Day, 90-Day, BEO Tracking, Event Count, VIP Alerts).
• Track requests for services (TAS, K9, security, etc.).
• Maintain logs for inquiries, lost business, and contract production.
• Oversee Client Surveys and Point of Contact Sheets.

Skills

Strong communication

Cross-functional collaboration

Adaptability

Organizational efficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Sales and Event Planning Administrative Assistant

Ronald Reagan Building and International Trade Center (RRB/ITC) is a dynamic hub for government, business, commerce and the community, in the heart of the nation’s capital. As the first and only federal building dedicated to both public and private use, the Reagan Building is the official World Trade Center Washington, DC, featuring a premier conference and events center, executive office space, attractions and exhibits, retail, dining, parking and public programming.

Trade Center Management Associates (TCMA, A Drew Company), the exclusive manager of the Ronald Reagan Building and International Trade Center, is seeking a Sales and Event Planning Administrative Assistant to join our team.

The Sales and Event Planning Administrative Assistant supports the Sales and Event Planning team by handling various administrative tasks to ensure smooth daily operations. This role requires proficiency in sales administration and the ability to manage requests, generate reports, and assist with event coordination.

Job Responsibilities

• Draft contracts for Sales Managers and Coordinators.
• Assist Event Planners with Banquet Event Orders (BEOs) and Floor Plans.
• Create client materials (signage, menu cards, etc.).
• Provide front desk coverage and event support as needed.
• Handle special projects and perform other duties as assigned.
• Flexible scheduling, including occasional early mornings, evenings, and weekends based on event needs
• Manage and generate daily, weekly, monthly, and annual reports (e.g., 21-Day, 90-Day, BEO Tracking, Event Count, VIP Alerts).
• Track requests for services (TAS, K9, security, etc.).
• Maintain logs for inquiries, lost business, and contract production.
• Oversee Client Surveys and Point of Contact Sheets.

Background and Skills

• 2+ years of experience in an administrative or sales support role.
• Strong communication skills and proficiency in Microsoft Office Suite.
• Bachelor's degree preferred.
• Experience interacting with cross-functional teams.
• Experience in a fast-paced environment.
• Ability to adapt to changing tasks.
• Highly organized, efficient, and comfortable with ambiguity.
• Self-motivated with a desire to learn and grow.

Trade Center Management Associates is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected characteristics.