Sales & Events Admin Specialist - Flexible Scheduling

Ronald-Reagan-Building-and-International-Trade-Center; Washington (District of Columbia); On-site; USD 42,000 - 60,000; Full time

Job summary

Ronald Reagan Building and International Trade Center in Washington, DC, is seeking a Sales and Event Planning Administrative Assistant to support the Sales and Event Planning team with contracts, reports, and coordination of conferences and meetings.

The role requires 2+ years in an administrative or sales support capacity, strong communication, MS Office proficiency, and the ability to work with cross-functional teams in a fast-paced environment.

Qualifications

• 2+ years of experience in an administrative or sales support role.
• Bachelor's degree preferred.
• Strong communication skills and proficiency with Microsoft Office.
• Experience coordinating with cross-functional teams in a fast-paced environment.

Responsibilities

• Draft contracts for Sales Managers and Coordinators.
• Assist Event Planners with BEOs and Floor Plans.
• Create client materials (signage, menu cards, etc.).
• Provide front desk coverage and event support as needed.
• Handle special projects and other duties as assigned.
• Flexible scheduling, including occasional early mornings, evenings, and weekends based on event needs
• Manage and generate daily, weekly, monthly, and annual reports (e.g., 21-Day, 90-Day, BEO Tracking, Event Count, VIP Alerts).
• Track requests for services (TAS, K9, security, etc.).
• Maintain logs for inquiries, lost business, and contract production.
• Oversee Client Surveys and Point of Contact Sheets.

Skills

Strong communication

Cross-functional collaboration

Adaptability

Organizational efficiency

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Ronald Reagan Building and International Trade Center in Washington, DC, is seeking a Sales and Event Planning Administrative Assistant to support the Sales and Event Planning team with contracts, reports, and coordination of conferences and meetings.

The role requires 2+ years in an administrative or sales support capacity, strong communication, MS Office proficiency, and the ability to work with cross-functional teams in a fast-paced environment.