Senior Meeting & Events Coordinator

SupportFinity™; Washington (Washington County); On-site; USD 60,000 - 85,000; Full time

Job summary

CBRE is seeking a Senior Meeting & Events Coordinator in Washington, DC to assist with planning, coordination, and day-of execution of meetings, conferences, and events. You will ensure detailed delivery that meets client expectations and drive seamless event operations.

Responsibilities include coordinating setup, collaborating with management on goals, and handling pre/post-event communications to capture feedback and improve services.

Qualifications

• High School Diploma or GED required with 2–3 years of event planning/coordination experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong organizational and communication skills with client-management experience.

Responsibilities

• Coordinate setup, refresh, and removal of food, beverage, and service items.
• Collaborate with management to align event execution with client vision.
• Confirm pre-event setup including space configurations and AV requirements.
• Follow up with clients pre- and post-event to ensure satisfaction and collect feedback.
• Lead the meeting and events calendar for event spaces and optimize utilization.
• Order and manage event supplies to maintain inventory and availability.
• Analyze data to identify problems and recommend improvements.
• Foster collaboration across teams to deliver high service standards.

Skills

Microsoft Office Suite

Organization

Communication

Client relationship management

Independent working

Education

High School Diploma or GED

Job description

Washington, D.C. - District of Columbia - United States of America

About The Role

As a CBRE Senior Meeting & Events Coordinator, you will assist with the planning, coordination, and day‑of execution of meetings, conferences, and events. This role is integral to ensuring the detailed delivery of high‑quality events that meet client expectations.

What You'll Do

• Coordinate the setup, refresh, and removal of food, beverage, and service items to ensure smooth operations.
• Collaborate with management to communicate department goals and align event execution with client vision.
• Confirm pre‑event setup, including space configurations and audio/visual requirements, ensuring all details are complete.
• Follow up with clients pre‑ and post‑event to confirm satisfaction and capture feedback for continuous improvement.
• Troubleshoot and resolve sophisticated client inquiries and advanced complaints efficiently. Assist in the execution of SLAs, critical metrics, benchmarks, and recurring reports to maintain high service standards.
• Lead the meeting and events calendar for event spaces, ensuring optimal utilization.
• Order and handle event supplies as needed, maintaining inventory and ensuring availability.
• Gather and analyze data to identify and solve complex problems, recommending new techniques and improvements.
• Impact own team and other teams whose work activities are closely related, fostering a collaborative environment.

What You'll Need

• High School Diploma or GED with 2–3 years of job‑related experience in event planning or coordination.
• Ability to fulfill the physical requirements associated with this role, including stooping, standing, walking, and lifting/carrying heavy loads of 50 lbs. or more.
• Comprehensive understanding of event planning processes, procedures, and systems. Strong organizational skills with an advanced inquisitive mentality to continuously improve event execution.
• In‑depth knowledge of Microsoft Office products, including Word, Excel, and Outlook. Advanced math skills with the ability to calculate figures such as percentages, discounts, and markups.
• Excellent communication skills to evaluate and convey complex content in a concise and logical manner.
• Ability to work independently and as part of a team, demonstrating initiative and problem‑solving skills.
• Experience in managing client relationships and ensuring high levels of client satisfaction.

Equal Employment Opportunity

CBRE has a long‑standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).