Sales Assistant/Event Coordinator

J.P. Morgan Chase & Co; Seattle (WA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Professional development assistance

Job summary

Syntech in Seattle is seeking a Sales Assistant and Event Coordinator to provide administrative support to the Marketing Manager, Regional Sales Managers, Technical Sales Consultants, Project Managers, Distributors, and Customers. You will manage calendars, coordinate meetings, and assist with sales campaigns.

The role requires a Bachelor's degree and at least three years of admin experience, proficiency with Microsoft Office, and strong communication and organizational skills.

Qualifications

• Bachelor’s degree in Marketing, Business, or related field preferred; relevant years of experience may substitute.
• Minimum 3 years of administrative support experience.
• Experience coordinating banquets, tradeshows, conferences, meetings, and/or weddings preferred.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, Word, Excel).
• Self-motivated, reliable, and professional; able to work independently or with others.

Responsibilities

• Provides administrative support to Marketing Manager, Regional Sales Managers, Technical Sales Consultants, Project Managers, Distributors, and Customers.
• Manages calendars and coordinates complex meetings and appointments.
• Coordinates annual sales conference, sales reviews, and related events and materials.
• Manages planning and execution of national tradeshows and exhibits; handles vendor registrations.
• Assists with sales campaigns, newsletters, emails, and sales collateral.

Skills

Administrative support

Event coordination

Communication skills

Time management

Education

Bachelor's degree in Marketing or Business

Tools

Microsoft Office

Job description

Sales Assistant / Event Coordinator

We are looking for a dynamic Sales Assistant/Event Coordinator who exhibits creativity, energy, and organization. Your primary responsibility will be to provide administrative support for our Marketing Manager, Regional Sales Managers, Technical Sales Consultants, Project Managers, Distributors, and Customers.

Responsibilities

• Ensures functionality of sales goals by assisting department managers with daily operations and performing administrative tasks.
• Prioritizes tasks and manages multiple projects simultaneously; follows up on issues promptly.
• Heavy calendar management; coordinates a variety of complex meetings and appointments.
• Coordinates annual sales conference and annual sales reviews; prepares agendas and other materials, reserves meeting space and lodging, schedules catering, and all accompanying events and activities.
• Manages overall planning, setup, and implementation of national tradeshows and exhibits; manages vendor registrations.
• Assists with preparing sales materials; edits and proofreads miscellaneous documents and all outgoing material ensuring the final content is accurate and free of linguistic and formatting errors.
• Assists with various sales campaigns to include creation, outward communication, and distribution of newsletters, emails, and sales collateral; coordinates with internal and external sources, as needed.
• Distributes marketing materials, as requested; ensures on‑time deliveries.
• Responds to end users with requested information and sales materials promptly.
• Maintains inventory of marketing collateral; keeps items fresh, appealing and fun.
• Assists with purchase requisitions, purchase orders, order adjustments, and order cancellations.
• Coordinates special projects, as needed.
• Performs other related duties as assigned.

Qualifications

• Bachelor’s degree in Marketing, Business, or related field preferred; relevant years of experience will be considered in lieu of a degree.
• Minimum 3 years of administrative support experience preferred.
• Experience coordinating banquets, tradeshows, conferences, meetings, and/or weddings preferred.
• Proficient in Microsoft Office applications (Outlook, PowerPoint, Word, Excel).
• Self‑motivated and highly responsive; reliable and professional at all times.
• Performs duties where independent judgment is required; works well independently and with others under minimal supervision.
• Proven ability to effectively multitask and quickly identify and adapt to changes in priority and direction.
• Maintains strict confidentiality to protect the organization’s value.
• Maintains good customer relations; communicates issues with internal departments as needed.
• Excellent written and verbal communication skills.
• Strong organization and time‑management skills.
• Adept at assessing client needs, cultivating lasting relationships that build brand and customer loyalty, and developing communications for a diverse audience.
• Excellent analytical and troubleshooting skills with a strong focus on results.
• Attention to detail and accuracy are critical to this position.
• Some travel required.

Job Details

Job Type: Full‑time

Schedule: 8‑hour shift, Monday to Friday

Work Location: In person

Closing Date: 5/10/24

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee Assistance Program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Syntech is a drug and alcohol‑free work environment and Equal Opportunity/Affirmative Action Employer (Minority/Female/Disabled/Veteran).

Syntech job descriptions are meant as summarizations only. They do not necessarily reflect all duties and responsibilities of a position.