Sales Administrator

Colonial Group; Williamsburg (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

Ginop Sales and Alta Equipment Group is seeking a full-time Sales Administrator to join our Williamsburg, MI team. You will support the Branch Manager and sales team, maintain and update used equipment listings, and coordinate local marketing activities with corporate partners.

The ideal candidate will have prior administrative experience, strong organizational and communication skills, and proficiency in Microsoft Office (Excel, Word, Outlook).

Qualifications

• Previous administrative experience highly preferred.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent interpersonal skills with customers and coworkers.
• Detail-oriented and accurate with follow-through.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Able to learn new processes and systems quickly.

Responsibilities

• Provide administrative support to the Branch Manager and sales team.
• Maintain and update used equipment listings, ensuring information is accurate and current.
• Coordinate local marketing activities and support initiatives with corporate partners.
• Coordinate Saturday sales staff schedules and assist with general scheduling needs.
• Perform data entry, filing, recordkeeping, and document preparation.
• Serve as first point of contact by answering phones and inquiries.
• Process mail, deliveries, and packages.
• Monitor office supplies and coordinate purchasing.
• Assist with accounts receivable activities and invoicing.
• Reconcile accounts and support cash handling and deposits.
• Incorporate Alta's Guiding Principles into daily activities.
• Perform other duties as assigned.

Skills

Administrative experience

Organizational skills

Interpersonal communication

Detail orientation

Self-motivation

Written and verbal communication

Tools

Excel

Word

Outlook

Job description

Ginop Sales and Alta Equipment Group is looking for a full-time Sales Administrator to join our Williamsburg, MI team. Responsibilities include, but are not limited to:

• Provide administrative support to the Branch Manager and sales team to help ensure efficient day-to-day operations.
• Assist with maintaining and updating used equipment listings, ensuring information is accurate and current.
• Coordinate local marketing activities and support marketing initiatives in partnership with corporate and community organizations.
• Coordinate Saturday sales staff schedules and assist with general scheduling needs.
• Perform a variety of administrative and clerical duties, including data entry, document preparation, filing, recordkeeping, and maintaining organized files.
• Serve as a first point of contact by answering incoming phone calls, responding to general inquiries, and providing basic company information.
• Process incoming and outgoing mail, deliveries, and packages.
• Monitor office supply needs and coordinate purchasing and replenishment as needed.
• Assist with customer credit applications, contracts, and related documentation.
• Support daily financial transactions, including cash balancing, deposits, and accurate recordkeeping.
• Assist with accounts receivable activities, including maintaining account records and supporting payment processing.
• Reconcile accounts and assist in identifying and resolving discrepancies.
• Prepare and process invoices while ensuring information is complete and accurate.
• Incorporate Alta's Guiding Principles into daily activities.
• Perform other duties as assigned.
• Consistent, regular, and reliable attendance including being ready for work at the designated start time.

Desired Skills and Qualifications:

• Previous administrative experience highly preferred
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Excellent interpersonal skills with the ability to work effectively with customers, coworkers, and management.
• Detail-oriented and highly organized with a focus on accuracy and follow-through.
• Dependable self-starter with a strong work ethic and positive attitude.
• Strong written and verbal communication skills.
• Willingness to learn new processes, systems, and responsibilities.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Strong Microsoft Excel skills, including the ability to create, maintain, and update worksheets.
• Comfortable using computer software and learning new programs and business systems as needed.
• Reasoning Ability - Intermediate: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands/Work Environment:

• Physical/Sensory Functions: Regularly will use hands, talk/hear, sit, will reach with hands and arms; Occasionally will stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl
• Lift and/or Move Functions: Frequentlywill lift up to 10 pounds; Occasionally will lift up to 50 pounds