Sales Administrator

Alta Equipment Company; Williamsburg (VA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Training

Tuition assistance

Stock purchase plan

Benefits package

401(k) with match

Competitive wages

Paid time off

10 paid holidays

Day shift

Job summary

Alta Equipment Group in Williamsburg, MI is seeking a full-time Sales Administrator to support the branch and sales team, manage listings, and coordinate local marketing.

You will handle daily clerical tasks, communicate with customers, process invoices and payments, and help keep operations organized and efficient. This role offers training, benefits, and opportunities to grow within a fast-paced company noted as a Top Workplace.

Qualifications

• Previous administrative experience highly preferred.
• Strong organizational skills with the ability to manage multiple tasks.
• Excellent interpersonal skills for working with customers and colleagues.
• Detail-oriented with strong accuracy and follow-through.
• Proactive, reliable self-starter with positive attitude.
• Strong written and verbal communication skills, and willingness to learn.

Responsibilities

• Provide administrative support to the Branch Manager and sales team.
• Maintain and update used equipment listings for accuracy.
• Coordinate local marketing activities with corporate and community partners.
• Schedule Saturday sales staff and assist with general scheduling needs.
• Handle data entry, filing, recordkeeping, and document preparation.
• Serve as first point of contact via phone, inquiries, and basic information.
• Process mail, deliveries, and packages; monitor office supplies.
• Assist with accounts receivable, invoices, and cash balancing.
• Support payment processing and reconcile accounts as needed.

Skills

Organizational skills

Customer service

Written & verbal communication

Proactive attitude

Learning new processes

MS Office proficient

Excel

Word

Outlook

Tools

Excel

Word

Outlook

Job description

Come work for the largest equipment dealer in North America! Are you a hardworking individual that thrives in a fast-paced environment and looking to take your career to the next level? If so, then come join our award-winning team!

We provide our employees with the following tools and resources to be successful:

• Training
• Tuition assistance
• Employee stock purchase plan
• Outstanding benefits package (Medical, Dental and Vision, plus much more!)
• 401(k) with match
• Competitive wages
• Paid time off
• 10 paid holidays
• Work schedule: M-Sat, day shift

Ginop Sales and Alta Equipment Group is looking for a full-time Sales Administrator to join our Williamsburg, MI team. Responsibilities include, but are not limited to:

• Provide administrative support to the Branch Manager and sales team to help ensure efficient day-to-day operations.
• Assist with maintaining and updating used equipment listings, ensuring information is accurate and current.
• Coordinate local marketing activities and support marketing initiatives in partnership with corporate and community organizations.
• Coordinate Saturday sales staff schedules and assist with general scheduling needs.
• Perform a variety of administrative and clerical duties, including data entry, document preparation, filing, recordkeeping, and maintaining organized files.
• Serve as a first point of contact by answering incoming phone calls, responding to general inquiries, and providing basic company information.
• Process incoming and outgoing mail, deliveries, and packages.
• Monitor office supply needs and coordinate purchasing and replenishment as needed.
• Assist with customer credit applications, contracts, and related documentation.
• Support daily financial transactions, including cash balancing, deposits, and accurate recordkeeping.
• Assist with accounts receivable activities, including maintaining account records and supporting payment processing.
• Reconcile accounts and assist in identifying and resolving discrepancies.
• Prepare and process invoices while ensuring information is complete and accurate.
• Incorporate Alta's Guiding Principles into daily activities.
• Perform other duties as assigned.
• Consistent, regular, and reliable attendance including being ready for work at the designated start time.

Desired Skills and Qualifications:

• Previous administrative experience highly preferred
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Excellent interpersonal skills with the ability to work effectively with customers, coworkers, and management.
• Detail-oriented and highly organized with a focus on accuracy and follow-through.
• Dependable self-starter with a strong work ethic and positive attitude.
• Strong written and verbal communication skills.
• Willingness to learn new processes, systems, and responsibilities.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Strong Microsoft Excel skills, including the ability to create, maintain, and update worksheets.
• Comfortable using computer software and learning new programs and business systems as needed.
• Reasoning Ability - Intermediate: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands/Work Environment:

• Physical/Sensory Functions: Regularly will use hands, talk/hear, sit, will reach with hands and arms; Occasionally will stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl
• Lift and/or Move Functions: Frequently will lift up to 10 pounds; Occasionally will lift up to 50 pounds

About Alta:

Culture is Job #1. Alta Equipment Group prides itself in living by our Guiding Principles: Invest in the Best, Passion for Excellence, Customers for Life, Mutual Respect and One Team. More than an equipment company, Alta is an innovator of solutions, delivering diverse products and unrivaled support centered on building lasting customer relationships.

If you have a passion for excellence and are ready to make a difference within our organization, we're ready for you. Whether it's selling the world's-best big iron, rolling up your sleeves and servicing our industry-leading construction and material handling product brands or being a difference maker behind the scenes, we can use your skillset.

At Alta Equipment Group, we believe in mutual respect and are committed to diversity while inspiring our employees to reach their maximum potential. Voted a "Top Work Place USA", our employees across North America are committed to excellence. It's the Alta way.

What We Look For:

At Alta Equipment Group, we are looking for candidates who are a cultural fit with our organization and understand that every task and job goes toward fostering customers for life. Along with that, a great attitude that embraces mutual respect and delivering a consistent high energy level that exudes a passion for excellence. Also, we are searching for a skill set that has a high aptitude for the position with a continual focus on investing in one's profession through additional training and learning.

Alta Equipment Group is an equal opportunity employer. This means we do not discriminate on account of age, race, religion, color, sex, national origin, ancestry, citizenship, height, weight, marital status, familial status, disability, genetic information, military status, veteran status, misdemeanor arrest record, or membership in any other classification protected under applicable law. If you believe the Company has violated its equal employment opportunity policy in any way, please contact [e-mail] immediately!