Sales Administrator

AppleOne Employment Services; Roseville (CA); On-site; USD 28,000 - 33,000; Full time

Job summary

AppleOne Employment Services is seeking a detail-oriented Sales Administrator in Roseville, CA to support sales operations, leasing processes, and customer documentation. The role involves handling invoices, documentation review, and coordination with internal teams to ensure accurate workflows.

Ideal candidates have 3–5 years of administrative or sales support experience and strong attention to detail. This is a direct hire opportunity based in Roseville, with pay from $20.00 to $24.00 per hour.

Qualifications

• Support sales operations by managing order documentation, invoicing, and workflow accuracy.
• Prepare and review lease paperwork, funding documentation, sales reports, and customer records.
• Coordinate with internal departments, customers, leasing companies, and logistics teams to resolve documentation and process issues.
• Maintain accurate records in internal databases, Docuware, and business systems.

Responsibilities

• Process invoices for equipment orders, cash sales, leases, exchanges, loaners, and rentals accurately and on time.
• Review incoming sales documentation for completeness, signatures, payment structures, equipment details, and credit approval requirements.
• Maintain sales order workflow through Docuware, including credit application entry, document uploads, and lease funding packages.
• Coordinate with sales personnel, customers, leasing companies, and logistics teams to resolve funding, buyout, upgrade, return, and authorization issues.
• Prepare lease documents, Schedule A forms, addendums, funding worksheets, daily sales reports, and sales commission tracking.

Skills

Sales support

Documentation

Invoicing

Attention to detail

Cross-functional coordination

Tools

Docuware

Job description

Job Summary

We are seeking a detail-oriented Sales Administrator for a direct hire opportunity in Roseville, CA. This role is ideal for an administrative, sales support, or accounting support professional who enjoys working with sales documentation, invoicing, lease paperwork, reporting, and cross-functional coordination.

The Sales Administrator will support sales operations, leasing processes, customer documentation, and internal workflow accuracy in a professional business services environment. This opportunity offers steady, meaningful work with visibility across sales, logistics, leasing partners, and customer-facing teams. Candidates who value organization, accuracy, teamwork, supportive leadership, and a collaborative work environment will find this role especially rewarding.

Key Responsibilities

• Process invoices for equipment orders, cash sales, leases, exchanges, loaners, and rentals accurately and on time.
• Review incoming sales documentation for completeness, signatures, payment structures, equipment details, and credit approval requirements.
• Maintain sales order workflow through Docuware, including credit application entry, document uploads, and lease funding packages.
• Coordinate with sales personnel, customers, leasing companies, and logistics teams to resolve funding, buyout, upgrade, return, and authorization issues.
• Prepare lease documents, Schedule A forms, addendums, funding worksheets, daily sales reports, and sales commission tracking.
• Use internal databases and business systems to manage documentation, reporting, and administrative workflow.

Compensation and Benefits

• Direct hire opportunity.
• Pay range: $20.00 to $24.00 per hour.
• Location: Roseville, CA.

Required Qualifications and Skills

• Support sales operations by managing order documentation, invoicing, and workflow accuracy.
• Prepare and review lease paperwork, funding documentation, sales reports, and customer records.
• Coordinate with internal departments, customers, leasing companies, and logistics teams to resolve documentation and process issues.
• Maintain accurate records in internal databases, Docuware, and business systems.
• 3 to 5 years of administrative support, sales administration, accounting support, or related office experience.
• Strong attention to detail with the ability to review documents for accuracy, completeness, and compliance with internal requirements.
• Comfortable processing invoices, sales orders, lease documents, credit applications, and related paperwork.
• Proficiency using business systems, databases, document management tools, and standard office software.
• Strong communication skills with the ability to work professionally with sales teams, customers, vendors, and internal departments.
• Highly organized with strong follow-through, time management, and the ability to manage multiple priorities.

Preferred Qualifications

• Experience using Docuware or similar document management systems.
• Experience supporting sales operations, leasing, rentals, equipment orders, or customer account documentation.
• Familiarity with lease funding packages, buyouts, upgrades, returns, and authorization workflows.
• Prior experience in a business services, equipment, logistics, or customer-focused administrative environment.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.