Sales Administrative Assistant

AppleOne Employment Services; Oxnard (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Major medical, dental, vision

401(k)

Job summary

AppleOne Employment Services is seeking a Sales Administrative Assistant to support the Sales Department by processing orders, maintaining customer information, coordinating product setup and shipments, and preparing reports.

The role emphasizes accuracy, strong MS Office skills, experience with ERP systems like QAD, EDI, and customer portals, along with excellent organization and communication to serve assigned accounts.

Qualifications

• Three to five years of administrative or sales support experience preferred.
• Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint). Google.
• Experience with QAD or similar ERP systems preferred.
• Experience with EDI and customer portals preferred.
• Excellent organizational, communication, and customer service skills.
• Adobe Photoshop experience is a plus.

Responsibilities

• Process customer orders and verify product availability.
• Monitor and process EDI orders.
• Coordinate sample requests and shipments.
• Complete customer new-item setup documentation.
• Maintain customer pricing, account files, and reports.
• Process customer returns.
• Provide administrative support to the Sales Department.
• Enter shipping information into customer portals.
• Participate in meetings, training, and other duties as assigned.

Skills

Sales support experience

Microsoft Office proficiency

Organizational skills

Customer service

Communication skills

Tools

QAD ERP

EDI systems

Customer portals

Adobe Photoshop

Job description

The Sales Administrative Assistant provides administrative and customer support to the Sales Department by processing orders, maintaining customer information, coordinating product setup and shipments, preparing reports, and supporting assigned customer accounts.

Essential Functions

• Process customer orders and verify product availability.
• Monitor and process EDI orders.
• Coordinate sample requests and shipments.
• Complete customer new-item setup documentation.
• Maintain customer pricing, account files, and reports.
• Process customer returns.
• Provide administrative support to the Sales Department.
• Enter shipping information into customer portals.
• Participate in meetings, training, and other duties as assigned.

Qualifications

• Three to five years of administrative or sales support experience preferred.
• Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint). Google.
• Experience with QAD or similar ERP systems preferred.
• Experience with EDI and customer portals preferred.
• Excellent organizational, communication, and customer service skills.
• Adobe Photoshop experience is a plus.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

Benefits

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.