Sales Administration Support 4

Military, Veterans and Diverse Job Seekers; San Diego (CA); On-site; USD 52,000 - 62,000; Full time

Benefits offered by this job

Competitive pay, benefits, and hours

120 hours of vacation accrued per year

Job summary

Military, Veterans and Diverse Job Seekers is seeking a Sales Administration Support 4 to join our San Diego team. You will handle orders, invoices, data tracking and ensure documents are accurate.

You will coordinate with sales, finance and logistics, support proposals and reports, and maintain the sales database to drive timely, reliable information for the team.

Qualifications

• High School Diploma or equivalent.
• Associate or Bachelor's degree preferred.
• 3-5 years of experience in sales support, administrative support, or customer service.
• Proficient in Microsoft Office and experience with CRM software.

Responsibilities

• Manage sales administrative tasks: processing orders, invoices, tracking data, and document accuracy.
• Provide customer service: respond to inquiries, resolve issues, communicate order status.
• Coordinate with sales, finance and logistics teams to keep processes smooth.
• Support sales team with proposals, presentations, and sales reports.
• Maintain the sales database and update customer records and performance data.
• Assist with sales forecasting by analyzing trends and projections.
• Assist with logistics: coordinating shipping, tracking deliveries, and inventory levels.

Skills

Sales support

CRM software

MS Office

Communication

Time management

Teamwork

Detail oriented

Multitasking

Education

High School Diploma

Associate degree

Bachelor's degree

Tools

CRM software

Job description

About the job Sales Administration Support 4

General Description Of Position

The Sales Admin Support 4 is a vital member of the sales team and is responsible for supporting the sales process by managing administrative tasks and providing customer service.

• Manage sales administrative tasks: The Sales Admin Support 4 is responsible for managing a variety of sales administrative tasks, including processing sales orders, generating invoices, tracking sales data, and ensuring that sales documents are up-to-date and accurate.
• Provide customer service: The Sales Admin Support 4 interacts with customers to provide support and ensure their needs are met. This includes responding to customer inquiries, resolving customer issues, and communicating with customers about their orders and deliveries.
• Coordinate with internal teams: The Sales Admin Support 4 works closely with other internal teams, such as the sales, finance, and logistics teams, to ensure that all aspects of the sales process are running smoothly and efficiently.
• Support sales team: The Sales Admin Support 4 provides support to the sales team by assisting with proposals, presentations, and other sales-related materials. This may include creating and maintaining sales reports, compiling data for sales presentations, and creating marketing materials.
• Maintain sales database: The Sales Admin Support 4 is responsible for maintaining the sales database, ensuring that all information is accurate and up to date. This includes entering new customer information, updating customer account information, and tracking sales performance.
• Assist with sales forecasting: The Sales Admin Support 4 provides support to the sales team by assisting with sales forecasting. This includes compiling data on sales trends, analyzing sales data, and providing input on future sales projections.
• Manage logistics: The Sales Admin Support 4 assists with managing the logistics of the sales process, including coordinating with shipping companies, tracking deliveries, and managing inventory levels.
• Perform other duties as assigned: The Sales Admin Support 4 may be required to perform other duties as assigned by the sales team, such as attending sales meetings, providing administrative support to the sales manager, and assisting with sales training.

Qualifications

Perform any other related duties as required or assigned.

• High School Diploma or equivalent; Associate or bachelors degree preferred.
• 3-5 years of experience in sales support, administrative support, or customer service.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office and experience with CRM software.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to multitask and prioritize tasks effectively.
• Knowledge of sales processes and logistics is preferred.
• Ability to work in a fast-paced, high-pressure environment.

Look at these PERKS!

• Competitive pay, benefits, and hours
• 120 hours of vacation accrued per year to start (that's 3 weeks/year for regular 8-hour shifts!)