Sales Administrator

Agora Data, Inc.; Arlington (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health insurance

401k retirement plan

Performance bonus

Unaccrued PTO

Incentive stock options

Collaborative work environment

Job summary

Agora Data, Inc. is seeking a detail-oriented Sales Administrator to support the sales team by managing CRM data, coordinating client communications, and handling proposals and contracts.

In this role you will work with Legal, Operations, and Marketing to streamline the sales lifecycle, generate pipeline reports, and ensure timely travel and expense tracking, delivering excellent service to clients and colleagues.

Qualifications

• 2+ years in sales support, admin, or customer-facing role.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Experience using CRM platforms (Salesforce, HubSpot, or similar).
• Excellent verbal and written communication; professional and discreet.

Responsibilities

• Manage CRM data entry, updates, and reporting.
• Coordinate client communications, scheduling, and follow-ups.
• Assist with proposal creation, contract tracking, document management.
• Collaborate with Legal, Operations, Marketing to support the sales lifecycle.
• Assess viability of leads and accounts in various stages.
• Generate reports on pipeline activity and team performance metrics.
• Maintain organization of sales enablement materials, client databases, templates.
• Support travel coordination and expense tracking for the sales team.
• Provide excellent internal and external customer service.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Professionalism and confidentiality

Education

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Salesforce

HubSpot

Job description

The Sales Administrator plays a crucial support role within the sales department by managing administrative tasks, streamlining processes, and ensuring smooth communication between clients, the sales team, and internal departments. This individual helps drive sales productivity and customer satisfaction by handling proposals, CRM updates, scheduling, contract coordination, and follow-up activities.

What You’ll Do

• Serve as the administrative backbone for the sales team by managing CRM data entry, updates, and reporting.
• Coordinate client communications, appointment scheduling, and follow-up tasks.
• Assist with proposal creation, contract tracking, and document management.
• Collaborate with internal departments (Legal, Operations, Marketing) to support the sales lifecycle.
• Provide independent judgment in assessing the viability of leads and accounts in various stages of the sales process.
• Generate regular reports on pipeline activity and team performance metrics.
• Maintain organization of sales enablement materials, client databases, and presentation templates.
• Support travel coordination and expense tracking for the sales team.
• Provide excellent internal and external customer service.

Are You A Fit?

What You Need

• 2+ years of experience in a sales support, administrative, or customer-facing role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience using CRM platforms (e.g., Salesforce, HubSpot, or similar).
• Ability to multitask and manage deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• High level of professionalism, integrity, and confidentiality.

Preferred Skills

• Experience in a B2B environment, preferably in finance, tech, or auto-related industries
• Familiarity with proposal software or e-signature platforms
• Working knowledge of sales reporting or analytics tools
• Associate's or Bachelor’s degree in Business Administration or related field

Physical Requirements

• Sitting for long periods of time.
• Staring at a computer screen for extended periods of time.

What We Offer You

• Competitive Salary
• Health Insurance (medical, dental, and vision)
• 401k Retirement Plan
• Performance Bonus
• Unaccrued PTO
• Incentive Stock Options
• Collaborative Work Environment