Sales & Admin Operations Specialist (On-Site)

Icon Sports Group; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Icon Sports Group in Vernon, California is seeking a highly organized Sales Account Manager to independently manage retail and wholesale accounts with a strong administrative emphasis. Most communication is via email, and the role is office-based in Vernon.

The ideal candidate has advanced Excel skills, exceptional organization, and a proven ability to manage multiple accounts and deadlines while coordinating with internal teams to ensure timely execution and accurate records.

Qualifications

• Exceptional administrative and organizational skills.
• Advanced Microsoft Excel proficiency (formulas, lookups, pivot tables).
• Attention to detail with accurate records.
• Professional email communication and follow-up.
• Ability to prioritize and manage multiple accounts and deadlines.
• Experience in sales administration or wholesale coordination.
• Strong problem-solving and independent work capability.
• Proficiency with Microsoft Office and business software.

Responsibilities

• Prepare and maintain detailed Excel spreadsheets, inventory reports, pricing sheets, and product offers.
• Track purchase orders, customer requests, order status, shipping schedules, and delivery deadlines.
• Maintain organized records of account activity, buyer correspondence, pricing, and open opportunities.
• Coordinate with production, logistics, and other internal departments.
• Monitor inventory availability and incoming merchandise to support customer orders.
• Manage multiple accounts, assignments, and deadlines with accuracy and minimal supervision.
• Provide regular sales reports, account updates, and follow-up summaries to the Sales Director.
• Independently manage assigned retail and wholesale accounts.
• Communicate with buyers primarily through email to present merchandise, pricing, and inventory.
• Prepare and send product offers, inventory availability lists, and sales presentations.
• Follow up consistently with buyers to secure purchase orders and generate repeat business.
• Negotiate pricing, quantities, and delivery windows within company guidelines.
• Coordinate product samples, images, and customer information requests.
• Develop and maintain positive buyer relationships while identifying additional sales opportunities.

Skills

Administrative skills

Excel proficiency

Attention to detail

Email communication

Time management

Independent work

Tools

Microsoft Excel

Microsoft Office

ERP systems

EDI

Job description

Icon Sports Group in Vernon, California is seeking a highly organized Sales Account Manager to independently manage retail and wholesale accounts with a strong administrative emphasis. Most communication is via email, and the role is office-based in Vernon.

The ideal candidate has advanced Excel skills, exceptional organization, and a proven ability to manage multiple accounts and deadlines while coordinating with internal teams to ensure timely execution and accurate records.