Sales Account Manager – Administration & Operations

Icon Sports Group; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Icon Sports Group in Vernon, California is seeking a highly organized Sales Account Manager to independently manage retail and wholesale accounts with a strong administrative emphasis. Most communication is via email, and the role is office-based in Vernon.

The ideal candidate has advanced Excel skills, exceptional organization, and a proven ability to manage multiple accounts and deadlines while coordinating with internal teams to ensure timely execution and accurate records.

Qualifications

• Exceptional administrative and organizational skills.
• Advanced Microsoft Excel proficiency (formulas, lookups, pivot tables).
• Attention to detail with accurate records.
• Professional email communication and follow-up.
• Ability to prioritize and manage multiple accounts and deadlines.
• Experience in sales administration or wholesale coordination.
• Strong problem-solving and independent work capability.
• Proficiency with Microsoft Office and business software.

Responsibilities

• Prepare and maintain detailed Excel spreadsheets, inventory reports, pricing sheets, and product offers.
• Track purchase orders, customer requests, order status, shipping schedules, and delivery deadlines.
• Maintain organized records of account activity, buyer correspondence, pricing, and open opportunities.
• Coordinate with production, logistics, and other internal departments.
• Monitor inventory availability and incoming merchandise to support customer orders.
• Manage multiple accounts, assignments, and deadlines with accuracy and minimal supervision.
• Provide regular sales reports, account updates, and follow-up summaries to the Sales Director.
• Independently manage assigned retail and wholesale accounts.
• Communicate with buyers primarily through email to present merchandise, pricing, and inventory.
• Prepare and send product offers, inventory availability lists, and sales presentations.
• Follow up consistently with buyers to secure purchase orders and generate repeat business.
• Negotiate pricing, quantities, and delivery windows within company guidelines.
• Coordinate product samples, images, and customer information requests.
• Develop and maintain positive buyer relationships while identifying additional sales opportunities.

Skills

Administrative skills

Excel proficiency

Attention to detail

Email communication

Time management

Independent work

Tools

Microsoft Excel

Microsoft Office

ERP systems

EDI

Job description

Position Overview

We are seeking a highly organized, detail-oriented Sales Account Manager with exceptional administrative skills to independently manage retail and wholesale accounts.

This position combines independent account management and sales with a strong emphasis on administrative responsibilities, organization, and execution.

The majority of customer communication and sales activity is conducted through email, with approximately 99% of the work performed in our Vernon office.

The ideal candidate is someone who enjoys working with spreadsheets, managing purchase orders, communicating with buyers, tracking inventory, preparing sales offers, and ensuring that every detail is completed accurately and on time.

Strong administrative capabilities, advanced Excel skills, exceptional organization, and consistent follow-through are our highest priorities.

Key Responsibilities

Sales Administration & Organization – Primary Focus

• Prepare and maintain detailed Excel spreadsheets, inventory reports, pricing sheets, and product offers.
• Track purchase orders, customer requests, order status, shipping schedules, and delivery deadlines.
• Maintain organized records of account activity, buyer correspondence, pricing, and open opportunities.
• Coordinate with production, logistics, customer service, and other internal departments.
• Monitor inventory availability and incoming merchandise to support customer orders.
• Manage multiple accounts, assignments, and deadlines with accuracy and minimal supervision.
• Provide regular sales reports, account updates, and follow-up summaries to the Sales Director.

Independent Account Management & Sales

• Independently manage assigned retail and wholesale accounts.
• Communicate with buyers primarily through email to present merchandise, pricing, and available inventory.
• Prepare and send product offers, inventory availability lists, and sales presentations.
• Follow up consistently with buyers to secure purchase orders and generate repeat business.
• Negotiate pricing, quantities, and delivery windows within company guidelines.
• Coordinate product samples, images, and customer information requests.
• Develop and maintain positive buyer relationships while identifying additional sales opportunities.

Required Qualifications

• Exceptional administrative and organizational skills.
• Advanced Microsoft Excel proficiency, including formulas, lookups, pivot tables, and data management.
• Strong attention to detail and ability to maintain accurate records.
• Excellent professional email communication and follow-up skills.
• Ability to independently prioritize and manage numerous accounts, orders, and deadlines.
• Experience in sales administration, account management, sales operations, or wholesale customer coordination.
• Strong problem-solving skills and ability to work independently.
• Proficiency with Microsoft Office and business software.

Preferred Qualifications

• 5-10+ years of relevant experience.
• Experience in consumer products, apparel, sporting goods, or wholesale distribution.
• Familiarity with major retailers such as Ross, TJX, Burlington, Walmart, and Costco.
• Experience with purchase orders, inventory management, ERP systems, and EDI.
• Experience preparing wholesale product offers and managing buyer relationships.

This is a full-time, on-site position in Vernon, California. Approximately 99% of the work is office-based, with sales and account communication conducted primarily through email.

We are looking for a highly organized, dependable professional who can independently manage accounts, generate sales, and handle the administrative details required to keep a busy sales department running efficiently.