Sales Admin & Operations Coordinator

Remington Hospitality; Baltimore (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

Remington Hospitality in Baltimore is seeking a proactive administrative assistant to seamlessly integrate into our fast-paced office. You will manage calendars, coordinate meetings, travel, and correspondence with precision.

The role requires excellent attention to detail, initiative, and the ability to support budgeting, invoicing, vendor contracts, and project tasks as needed in a dynamic environment.

Qualifications

• Experience coordinating calendars and meetings.
• Strong attention to detail and initiative.
• Comfort working in a fast-paced office environment.

Responsibilities

• Manage calendars with expert judgment and discretion.
• Arrange ongoing/recurring and ad hoc meetings and conference calls.
• Schedule conference rooms and set up AV or online meeting tools.
• Coordinate meeting logistics.
• Create systems to manage priority issues and deadlines via email.
• Refer or delegate business issues and follow up.
• Track action items and report status.
• Manage travel arrangements and provide travel support.
• Compose, proofread, and format written correspondence and documents.
• Process invoices and purchase orders; support monthly budget reconciliation.
• Assist with special projects and tracking.
• Assist with vendor contracts and distribute final contracts.
• Prepare and manage expense reports.

Job description

Remington Hospitality in Baltimore is seeking a proactive administrative assistant to seamlessly integrate into our fast-paced office. You will manage calendars, coordinate meetings, travel, and correspondence with precision.

The role requires excellent attention to detail, initiative, and the ability to support budgeting, invoicing, vendor contracts, and project tasks as needed in a dynamic environment.