Sales Admin & Operations Coordinator

remingtonhotelscareers; Baltimore (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

Remington Hotels in Baltimore, MD is seeking a proactive Administrative Assistant to support multiple departments with discretion, strong organization, and a detail-oriented approach. You will manage calendars, arrange meetings, coordinate travel, process invoices, and assist with special projects while maintaining confidentiality and professional communication.

The role requires 2–3 years of experience and a Bachelor’s or Associate degree is preferred.

Qualifications

• 2–3 years of administrative assistant experience, preferably supporting multiple people.
• Ability to build long-standing professional relationships and maintain confidentiality.
• Excellent email management and online research skills with organized presentation.

Responsibilities

• Manage calendars and organize time with expert judgment and discretion.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms, set up AV or online meeting tools, and coordinate meals.
• Coordinate meeting logistics and travel arrangements.
• Create systems to manage priority issues and deadlines via email or other practices.
• Follow up on issues, track action items, and report status.
• Process invoices and purchase orders; support monthly team budget reconciliation.
• Assist with special projects and vendor contracts as needed.
• Prepare and manage expense reports.

Skills

Email management

Research skills

Communication skills

Time management

Interpersonal skills

Confidentiality

Problem solving

Education

Bachelor's degree

Associate degree

Tools

SharePoint

Payroll systems

HR systems

Job description

Remington Hotels in Baltimore, MD is seeking a proactive Administrative Assistant to support multiple departments with discretion, strong organization, and a detail-oriented approach. You will manage calendars, arrange meetings, coordinate travel, process invoices, and assist with special projects while maintaining confidentiality and professional communication.

The role requires 2–3 years of experience and a Bachelor’s or Associate degree is preferred.