Sales & Events Admin Coordinator

remingtonhotelscareers; Key West (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Remington Hotels in Key West is seeking a detail-oriented sales administrative coordinator to support the group and event sales team. You will handle inquiries by phone and email, gather client information using the qualification sheet, and coordinate with directors to ensure timely follow-up and accurate proposals.

You will maintain client records in hotel systems, track deadlines, prepare reports, and assist with site visits and event logistics, coordinating with Reservations, Banquets, Front

Qualifications

• Experience in hotel sales administration preferred.

Responsibilities

• Answer incoming group and event inquiry calls and emails and use the established qualification sheet to gather relevant client information.
• Promptly provide completed qualification information to the Director of Sales & Marketing for follow-up.
• Enter, maintain, and update group, event, and client information in applicable hotel systems.
• Maintain a high level of accuracy when entering, updating, and reviewing information in hotel systems.
• Coordinate with Group Housing, Reservations, Banquets, Front Desk, and other hotel departments as requested by the Director of Sales & Marketing.
• Assist with gathering and organizing menus, guarantees, vendor information, timelines, and other event-related details.
• Prepare and organize routine correspondence, reports, files, and other sales-related documentation.

Job description

Remington Hotels in Key West is seeking a detail-oriented sales administrative coordinator to support the group and event sales team. You will handle inquiries by phone and email, gather client information using the qualification sheet, and coordinate with directors to ensure timely follow-up and accurate proposals.

You will maintain client records in hotel systems, track deadlines, prepare reports, and assist with site visits and event logistics, coordinating with Reservations, Banquets, Front