Sales & Admin Coordinator — Mon-Fri, 8–5, No Weekends

MobilityWorks; Woburn (MA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Work-life balance

Bonus eligibility

Flexible Spending Accounts

Paid holidays

Personal Time Off

Tuition reimbursement

Employee assistance program

Life & disability insurance

401(k) retirement plan

Wellness program

Military veterans welcome

Job summary

MobilityWorks in Woburn, MA is seeking an outgoing Sales Administrator to support sales, marketing, service and rental teams. The role offers regular business hours, a strong work-life balance, and opportunities to contribute to dealership operations.

You will handle documentation, vehicle delivery paperwork, invoicing, title and registration processes, accounts receivable, and back up for various departments.

Qualifications

• Minimum of 5 years of office/administrative management experience.
• Excellent organizational and leadership abilities are required.
• Strong verbal, written, and interpersonal communication skills.
• Experience working independently with minimal supervision.
• Must be able to multitask and manage multiple departments' needs.

Responsibilities

• Assist Sales and Service teams with required documentation.
• Prepare vehicle delivery paperwork including DMV documents for titling/registration.
• Take vehicle photos and upload to Salesforce.
• Track inventory of all new and used vehicles.
• Follow up on customer service ROs including payment and WIP.
• Assist General Manager with forecasting and budgeting.
• Manage title process and report status.
• Process vehicle and warranty registrations.

Skills

Office management

Multitasking

Organizational skills

Communication skills

Independent work

Education

High school diploma or GED

Bachelor's degree preferred

Job description

MobilityWorks in Woburn, MA is seeking an outgoing Sales Administrator to support sales, marketing, service and rental teams. The role offers regular business hours, a strong work-life balance, and opportunities to contribute to dealership operations.

You will handle documentation, vehicle delivery paperwork, invoicing, title and registration processes, accounts receivable, and back up for various departments.