Sales Administrator

MobilityWorks; Woburn (MA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Work-life balance

Bonus eligibility

Flexible Spending Accounts

Paid holidays

Personal Time Off

Tuition reimbursement

Employee assistance program

Life & disability insurance

401(k) retirement plan

Wellness program

Military veterans welcome

Job summary

MobilityWorks in Woburn, MA is seeking an outgoing Sales Administrator to support sales, marketing, service and rental teams. The role offers regular business hours, a strong work-life balance, and opportunities to contribute to dealership operations.

You will handle documentation, vehicle delivery paperwork, invoicing, title and registration processes, accounts receivable, and back up for various departments.

Qualifications

• Minimum of 5 years of office/administrative management experience.
• Excellent organizational and leadership abilities are required.
• Strong verbal, written, and interpersonal communication skills.
• Experience working independently with minimal supervision.
• Must be able to multitask and manage multiple departments' needs.

Responsibilities

• Assist Sales and Service teams with required documentation.
• Prepare vehicle delivery paperwork including DMV documents for titling/registration.
• Take vehicle photos and upload to Salesforce.
• Track inventory of all new and used vehicles.
• Follow up on customer service ROs including payment and WIP.
• Assist General Manager with forecasting and budgeting.
• Manage title process and report status.
• Process vehicle and warranty registrations.

Skills

Office management

Multitasking

Organizational skills

Communication skills

Independent work

Education

High school diploma or GED

Bachelor's degree preferred

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Woburn - Admin Regular Full-Time Admin Support Woburn, MA, US

Salary Range: $23.00 To $28.00 Hourly

MobilityWorks serves the disabled community with wheelchair-accessible minivans, full-size vans with lifts, as well as commercial fleet vehicles. Our mission is to provide wheelchair users with the mobility, independence, and personal freedom they desire. Keep reading to see how you can join the team leading this effort!

MobilityWorks is seeking an outgoing, energetic Sales Administrator. We provide a great work-life balance with regular business hours so you can be home spending time with family or doing what you love most! BE THERE- MobilityWorks believes that every team member is an important part of the MobilityWorks team, and we value the skills, efforts, and contributions made by each member of our team. We believe in our mission and make every effort to live our core values.

The Sales Administrator is responsible for supporting all departments within the store. This includes: sales, marketing, service and rental. Must be well versed in all aspects of the business and be able to serve as primary back-up for all departments as required.

What you get to accomplish:

• Assist the Sales and Service teams as needed with required documentation.
• Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
• Take all vehicle photos and uploading to SalesForce.
• Inventory tracking on all new and used vehicles.
• Helps follow up on customer service ROs including payment and WIP.
• Assist General Manager in with dealership forecasting and budgeting.
• Manage the title process and report title status in MobilityForce.
• Processes vehicle and warranty registrations.
• Answers BDC leads as they come in and distributes to sales team as necessary. Providing back up to sales if none are available.
• Must be accessible for BDC Sales calls / appointments on nights and weekends as needed.
• Submit for manufacturer incentives and rebates for sales team.
• Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
• Manage Accounts Receivable responsibilities including daily deposits for all departments, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment.
• Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
• Manage and maintain all relationships with vendors, customers, and suppliers.
• Must be willing to travel to and represent the company at tradeshows, store openings and vendor trainings as needed (will include weekends).
• Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis.
• Working knowledge of all products and services provided by the company to our customers.
• Ability to answer customer questions on both vans and mobility equipment in the absence of the General Manager / Certified Sales Consultant.
• Adhere to all company policies and procedures, OSHA and other safety regulations, and all state mandated regulations.

What you should possess:

• High school diploma or GED required. Bachelor's degree preferred
• 5 years of office management experience
• Must be able to work independently and have strong ability to multitask
• Excellent organizational and leadership skills
• Solid verbal, written, and interpersonal communication skills are required.
• Experience working independently with minimal supervision is required.

What We offer you:

• Work/Life Balance - Hours of operation 8-5, Monday through Friday, no late nights! No weekends!
• Competitive Salary + Bonus
• Flexible Spending Account(s)
• 8 paid holidays, Personal Time Off, Social Responsibility Time.
• Tuition Reimbursement Program, Employee Assistance Program, Life and Disability insurance.
• Employee Wellness Program
• 401(k) Retirement Plan
• An incredibly rewarding experience in a team-centered environment.
• Military Veterans are highly encouraged to apply!