Sales Admin Assistant

Stevie Buckley Consultancy Inc; San Juan (PR); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Employee Recognition and Rewards

Health Insurance

Life Insurance

Office Parties

Job summary

Stevie Buckley Consultancy Inc is looking for a Sales Admin Staff in San Juan. This role involves providing essential administrative and clerical support to ensure efficient sales transactions and operations. You will process customer orders, maintain documents, and coordinate delivery schedules.

The ideal candidate should have a Bachelor's degree in a related field and familiarity with SAP. Benefits include health insurance and employee recognition programs. This is a full-time on-site position.

Qualifications

• Previous experience in sales support, order processing, or administrative roles is an advantage.

Responsibilities

• Provide administrative and clerical support to the Sales Department.
• Receive, collect, and process customer purchase orders.
• Prepare and maintain sales documents such as sales invoices and delivery receipts.

Skills

Proficient in computer application (MS Office)

SAP Knowledge

Strong attention to detail

Knowledge of order processing workflows

Education

Bachelor's degree in business administration, Marketing, Commerce, or related field

Job description

On-site - San Juan 1-3 Yrs Exp Bachelor Full-time

JOB DESCRIPTION

The Sales Admin Staff provides administrative and clerical support to the Sales Department to ensure efficient processing of sales transactions, customer requests, documentation, and coordination with internal and external stakeholders. The role helps maintain accurate sales records, assists in order processing, and supports smooth daily sales operations.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Receive, collect and process customer purchase orders.
• Ensure completeness and accuracy of order details before endorsement to logistics/production.
• Coordinate delivery schedules and monitor order status.

2. Price and Discount Review

• Verify the price per item on Purchase Orders.
• Coordinate with the Account Specialist regarding allowable discounts, delivery charges, and other special instructions or remarks.
• Encode Purchase Orders into the system/sales tracking tool accurately.
• Compare the encoded Sales Order against the original Purchase Order to confirm consistency in items, quantities, pricing, delivery terms, and special instructions.
• Submit Sales Orders for Supervisor/Manager review and obtain required signatures before final processing.

4. Documentation & Reporting

• Prepare and maintain sales documents such as sales invoices, delivery receipts, quotations, contracts, and monitoring sheets.
• Encode sales data in the SAP.
• Generate daily, weekly, or monthly sales reports as required.

5. Administrative Support & Other Duties

• Perform other duties and responsibilities as assigned by the immediate head, which may include assistance in customer communication, records maintenance, file management, coordination with logistics or accounting, and general clerical support.

QUALIFICATIONS

Education: Bachelor’s degree in business administration, Marketing, Commerce, or a related field is preferred.

Experience: Previous experience in sales support, order processing, or administrative roles is an advantage.

Requirements/ Skills:

• Proficient in computer application (MS Office)
• SAP Knowledge
• Strong attention to detail, accuracy, and organizational skills.
• Knowledge of order processing workflows and best practices is a plus.

Benefits

• Employee Recognition and Rewards: Holiday Gifts
• Government Mandated Benefits
• Insurance Health & Wellness: Health Insurance, Life Insurance, HMO
• Others: Office Parties

Working Location

Baguio Oil - Cheng Ban Yek and Company, Inc. 19 F. Manalo, San Juan City, 1550 Metro Manila, Philippines