Retail Sales Assistant

Farm Fresh Milk Incorporated; San Juan (PR); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Maternity & Paternity Leave

Sick Leave

Vacation Leave

Job summary

A food service company located in San Juan is seeking a Sales Administrative professional to provide crucial support to the Sales team. The role involves coordinating sales operations, handling customer inquiries, preparing sales documents, and ensuring compliance with company guidelines. A Bachelor's degree paired with 1-2 years of relevant experience in sales support is required, alongside proficiency in MS Office and strong organizational skills. This full-time position is a great opportunity for a proactive and team-oriented individual.

Qualifications

• 1-2 years of experience in sales support or administration.
• Good communication and interpersonal skills.
• Ability to multitask in a fast-paced environment.
• Strong organizational skills with keen attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Team player with a proactive and service-oriented mindset.

Responsibilities

• Provide administrative support to the Sales Manager and team.
• Prepare and process sales documents like quotations and contracts.
• Handle customer inquiries and coordinate with relevant departments.
• Maintain accurate records of sales transactions.
• Assist in monitoring sales performance and generating reports.
• Support in organizing promotional activities, events, and client presentations.
• Ensure compliance with company policies, pricing guidelines, and food service industry standards.
• Coordinate with the operations and supply chain teams regarding product availability and delivery schedules.
• Perform other administrative duties as may be assigned by the Sales Manager.

Skills

Proficiency in MS Office

Organizational skills

Communication skills

Customer service

Team player

Education

Bachelor’s degree in Business Administration, Marketing, or related field

Tools

ERP or sales systems

Sales software

Job description

Overview

On-site - San Juan 1-3 Yrs Exp Bachelor Full-time

Job Description

The Sales Administrative provides administrative and clerical support to the Food Service and Retail Sales team. The role ensures smooth coordination of sales operations by handling documentation, order processing, customer inquiries, and coordination with internal departments to deliver excellent customer service and achieve sales targets.

Responsibilities

• Provide day-to-day administrative support to the Sales Manager and Food Service and Retail Sales team.
• Prepare and process sales documents including quotations, proposals, contracts, purchase orders, and invoices.
• Handle customer inquiries and coordinate with relevant departments (logistics, finance, procurement) to ensure timely delivery of products and services.
• Maintain accurate and updated records of sales transactions, customer databases, and sales reports.
• Assist in monitoring sales performance, preparing sales forecasts, and generating periodic sales reports.
• Support in organizing promotional activities, events, and client presentations.
• Ensure compliance with company policies, pricing guidelines, and food service industry standards.
• Coordinate with the operations and supply chain teams regarding product availability and delivery schedules.
• Perform other administrative duties as may be assigned by the Sales Manager.

Qualifications

• Bachelor’s degree in Business Administration, Marketing, or related field.
• At least 1–2 years of experience in sales support, administration, or customer service (preferably in the food service or FMCG industry).
• Proficient in MS Office (Word, Excel, PowerPoint) and familiar with ERP or sales systems.
• Strong organizational skills with keen attention to detail.
• Good communication and interpersonal skills.
• Ability to multitask and work under pressure in a fast-paced environment.
• Team player with a proactive and service-oriented mindset.

Work Ethics

• Must have a good leadership, communication, coordination, and management competencies.
• Adaptive to start-up environment.

Government Mandated Benefits

Maternity & Paternity Leave, Sick Leave, Vacation Leave

Working Location

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