Safety Administrative Assistant (Records & Scheduling)

DiGeronimo Companies; Pittsburgh (Allegheny County); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA/HSA

Life Insurance

Disability insurance

Wellness incentive program

Paid holidays and PTO

401(k) + company match

Tuition reimbursement

Corporate training program

Job summary

Independence Excavating, Inc. is seeking an Administrative Assistant - Safety to support the safety team by organizing documentation, maintaining records, and coordinating meetings and training.

You will interact with employees and safety managers to ensure timely communication and accurate data handling. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced construction environment.

Qualifications

• High school diploma or equivalent; Associates degree or relevant certification preferred.
• 2+ years of administrative experience, preferably in the construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Detail-oriented and able to maintain accurate and organized records.
• Ability to work well independently and as part of a team.

Responsibilities

• Maintain accurate records by keeping and tracking injury logs, safety audits and employee certifications.
• Assist in scheduling safety classes, drug testing, meetings, and tracking attendance.
• Help collect data, organize, and assist in preparing reports for leadership team.
• Communicate with new and current employees, answer safety questions and pass messages between workers and safety managers.
• Organize safety manuals and prepare files for safety management.

Skills

Organizational skills

Communication

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or relevant certification

Tools

Microsoft Office Suite

Job description

Independence Excavating, Inc. is seeking an Administrative Assistant - Safety to support the safety team by organizing documentation, maintaining records, and coordinating meetings and training.

You will interact with employees and safety managers to ensure timely communication and accurate data handling. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced construction environment.