Safety Administrator

Five Star Infrastructure Services, dBA InterCon/Five Star Energy Services/M&C Utility; Waukesha (WI); On-site; USD 52,000 - 66,000; Full time

Job summary

Five Star Infrastructure Services in Wisconsin is seeking a Safety Administrator to manage safety records, regulatory compliance, training, and incident reporting in a fast-paced utility construction environment. This role supports OSHA, DOT, FMCSA and customer safety requirements, coordinates training, and maintains confidentiality of sensitive records.

You will monitor certifications, prepare weekly/monthly safety reports, and assist with audits and safety initiatives to drive continuous

Qualifications

• High school diploma or GED required.
• Associate degree preferred in Business Administration or Safety.
• Minimum of 2 years of administrative experience.
• Experience supporting a safety department in construction or industrial settings preferred.

Responsibilities

• Provide administrative support to the Safety Department and field operations.
• Maintain employee safety training records, certifications, licenses, and qualification files.
• Schedule and coordinate new hire safety orientation, ongoing training, and certification renewals.
• Maintain OSHA, DOT, FMCSA, and customer-required compliance documentation.
• Process and track incident, accident, injury, near-miss, and property damage reports.
• Coordinate the collection of accident documentation including photographs, witness statements, and investigation reports.
• Maintain safety databases, spreadsheets, and electronic filing systems.
• Prepare weekly and monthly safety reports, dashboards, and KPI metrics.
• Monitor expiration dates for certifications, medical cards, operator qualifications, and required training.
• Assist with drug and alcohol testing programs, including pre-employment, random, post-accident, and reasonable suspicion testing.
• Coordinate fit testing, respirator documentation, hearing conservation records, and other occupational health programs.
• Track corrective actions resulting from audits, inspections, and incident investigations.
• Assist with OSHA recordkeeping, including maintaining OSHA 300, 300A, and 301 logs.
• Support internal and external safety audits and customer compliance reviews.
• Coordinate safety meetings and prepare agendas, minutes, and support documentation.
• Order and maintain inventory of safety supplies, PPE, and training materials.
• Assist with contractor prequalification packages and customer safety submissions.
• Maintain confidentiality of employee medical and safety records.
• Support special safety initiatives and continuous improvement programs.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication

Customer service

Independent work

Problem solving

Integrity

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Safety management software

Electronic document management systems

ERP or HRIS

Job description

Company Overview:

Five Star Infrastructure Services provides turn-key utility construction services that are founded on safety, quality, and the ability to adapt. We pride ourselves on being a value-added contractor that adapts quickly and effectively to our customers' needs.

Our team is what makes us. We have over 1800 employees that pride themselves on customer service and safely getting projects completed. Our employees tackle some of the toughest projects in the industry while keeping safety and quality at the forefront. This makes our team a truly professional group that sets us apart from our competition.

Position Summary

The Safety Administrator provides administrative support to the Safety Department by ensuring the accurate management of safety records, regulatory compliance documentation, training records, incident reporting, and communication with field personnel. This position plays a critical role in supporting the company's commitment to maintaining a safe work environment and ensuring compliance with OSHA, DOT, FMCSA, and customer-specific safety requirements.

The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced utility construction environment.

Essential Duties and Responsibilities

• Provide administrative support to the Safety Department and field operations.
• Maintain employee safety training records, certifications, licenses, and qualification files.
• Schedule and coordinate new hire safety orientation, ongoing training, and certification renewals.
• Maintain OSHA, DOT, FMCSA, and customer-required compliance documentation.
• Process and track incident, accident, injury, near-miss, and property damage reports.
• Coordinate the collection of accident documentation including photographs, witness statements, and investigation reports.
• Maintain safety databases, spreadsheets, and electronic filing systems.
• Prepare weekly and monthly safety reports, dashboards, and KPI metrics.
• Monitor expiration dates for certifications, medical cards, operator qualifications, and required training.
• Assist with drug and alcohol testing programs, including pre-employment, random, post-accident, and reasonable suspicion testing.
• Coordinate fit testing, respirator documentation, hearing conservation records, and other occupational health programs.
• Track corrective actions resulting from audits, inspections, and incident investigations.
• Assist with OSHA recordkeeping, including maintaining OSHA 300, 300A, and 301 logs.
• Support internal and external safety audits and customer compliance reviews.
• Coordinate safety meetings and prepare agendas, minutes, and support documentation.
• Order and maintain inventory of safety supplies, PPE, and training materials.
• Assist with contractor prequalification packages and customer safety submissions.
• Maintain confidentiality of employee medical and safety records.
• Support special safety initiatives and continuous improvement programs.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required.
• Associate's degree in Business Administration, Occupational Safety, or a related field preferred.
• Minimum of 2 years of administrative experience.
• Previous experience supporting a safety department within construction, utility construction, manufacturing, transportation, or industrial environments preferred.
• Knowledge of OSHA regulations and construction safety practices preferred.
• Experience with DOT/FMCSA compliance is a plus.
• Experience maintaining confidential records and regulatory documentation.

Required Skills

• Excellent organizational and time management skills.
• Strong attention to detail with exceptional accuracy.
• Ability to prioritize multiple projects and meet deadlines.
• Excellent written and verbal communication skills.
• Strong customer service skills with the ability to interact professionally with employees, supervisors, customers, and regulatory agencies.
• Ability to work independently while supporting a team environment.
• Problem-solving and critical thinking abilities.
• High level of integrity and confidentiality.

Technical Skills

• Microsoft Office Suite (Excel, Word, Outlook, Teams)
• Experience with safety management software preferred
• Electronic document management systems
• Data entry and reporting
• ERP or HRIS experience is a plus

Preferred Certifications

• OSHA 10 or OSHA 30 Construction (preferred)
• First Aid/CPR certification (preferred)
• DOT/FMCSA compliance training (preferred)