Administrative Assistant Independence Excavating

DiGeronimo Companies; Pittsburgh (Allegheny County); On-site; USD 41,000 - 52,000; Full time

Benefits offered by this job

Medical

Dental

Vision

FSA/HSA

Life Insurance

Disability insurance

Wellness incentive program

Paid holidays and PTO

401(k) + company match

Tuition reimbursement

Corporate training program

Job summary

Independence Excavating, Inc. is seeking an Administrative Assistant - Safety to support the safety team by organizing documentation, maintaining records, and coordinating meetings and training.

You will interact with employees and safety managers to ensure timely communication and accurate data handling. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced construction environment.

Qualifications

• High school diploma or equivalent; Associates degree or relevant certification preferred.
• 2+ years of administrative experience, preferably in the construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Detail-oriented and able to maintain accurate and organized records.
• Ability to work well independently and as part of a team.

Responsibilities

• Maintain accurate records by keeping and tracking injury logs, safety audits and employee certifications.
• Assist in scheduling safety classes, drug testing, meetings, and tracking attendance.
• Help collect data, organize, and assist in preparing reports for leadership team.
• Communicate with new and current employees, answer safety questions and pass messages between workers and safety managers.
• Organize safety manuals and prepare files for safety management.

Skills

Organizational skills

Communication

Microsoft Office proficiency

Education

High school diploma or equivalent

Associate degree or relevant certification

Tools

Microsoft Office Suite

Job description

Administrative Assistant - Safety

The Administrative Assistant will play a key role in assisting the safety team by providing administrative support, organizing documentation, and ensuring smooth communication between departments. This position requires an individual with strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. The Administrative Assistant will be responsible for maintaining accurate records, scheduling meetings, preparing reports, and supporting the team and Director of Safety.

Who is IX?

From breaking ground to the finished project, our team has been laying the groundwork for excellence on heavy civil construction and demolition projects for over 70 years. We combine innovations of industry with decades of successfully completed projects, proving we are a value-added partner from the ground up! Over six decades, Independence Excavating has established a team of construction professionals that sets us apart from other contractors. To learn more, visit our website: https://www.indexc.com/

What do we believe in?

PEOPLE:

Provide a safe, family-oriented environment. Commitment to integrity. Protect our most valuable assets.

PERFORMANCE:

Always deliver the highest quality. Find solutions. Provide value to our partners.

COMMUNITY:

Positively impact the communities we serve. Give back. Leave the world a better place than we found it.

A typical day looks like:

• Maintain accurate records by keeping and tracking injury logs, safety audits and employee certifications.
• Assist in scheduling safety classes, drug testing, meetings, and tracking attendance.
• Help collect data, organize, and assist in preparing reports for leadership team.
• Communicate with new and current employees, answer safety questions and pass messages between workers and safety managers.
• Organize safety manuals and prepare files for safety management.

Do you have what it takes?

• High school diploma or equivalent; Associates degree or relevant certification preferred.
• 2+ years of administrative experience, preferably in the construction or related industries.
• Basic understanding of construction terminology is a plus.
• Strong organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills.
• Detail-oriented and able to maintain accurate and organized records.
• Ability to work well independently and as part of a team.

Why IX?

• Weekly Competitive Pay!
• Excellent Benefits:
  • Medical
  • Dental
  • Vision
  • FSA & HSA
  • Life Insurance + Optional Family Life Insurance
  • Short-term and Long-term Disability
  • Wellness Incentive Program
• Paid Holidays and PTO
• 401(k) + Company match
• Paid corporate training program
• Tuition Reimbursement
• Stability and a variety of different roles that provide a path to career advancement
• Family-owned and operated since 1956

Independence Excavating, Inc. is an Equal Opportunity Employer, and we value workplace diversity and do not discriminate against any employee or applicant because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.